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File #: 19-030    Version: 1 Name:
Type: Consent Agenda Status: Agenda Ready
File created: 1/2/2019 In control: Board of Trustees
On agenda: 1/8/2019 Final action:
Title: A Resolution Of The Board Of Trustees Of The Town Of Erie Approving The Second Renewal Of An Agreement For Services With Road Safe Traffic Systems, Inc. For Street Striping Services
Attachments: 1. Resolution, 2. Letter to Renewal Contract for Second Time, 3. Letter to Renew Contract for First Time, 4. Agreement for Services
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SUBJECT: CONSENT AGENDA
Title
A Resolution Of The Board Of Trustees Of The Town Of Erie Approving The Second Renewal Of An Agreement For Services With Road Safe Traffic Systems, Inc. For Street Striping Services
Body
DEPARTMENT: Public Works

PRESENTER: Todd Fessenden, Public Works Director

FISCAL INFORMATION:
Cost as Recommended: $ 257,800
Balance Available: $ 257,800
Budget Line Item Number: 100.70.710.523100.000000
New Appropriation Required: No

STAFF RECOMMENDATION:
Recommendation
Approve Resolution awarding said renewal contract and authorizing Staff to expend contracted funds.

End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The 2019 Operating Budget includes funds for annual maintenance service and supplies contracts. These contracts are competitively or state-bid and awarded. Each of the contracts allows for a renewal option for up to two consecutive years following the initial award (a total of three years). A proposed renewal occurs when both the Town and Contractor/Vendor agree, the increased price is no more than 2% of the previous year and performed work was satisfactory.

Street striping services provides annual refreshing of pavement markings on streets as the budget and conditions warrant. Some areas will require grinding of existing paint prior to application of new paint. The priority is all arterial, secondary, and then residential streets. Pavement markings include, but not limited to, centerlines, edge lines, stop bars, crosswalks, turn arrows, and verbiage (i.e. Left Turn Only). Striping needs are assessed in the spring and compared with the budget to complete as needed.

On January 10, 2017, the Board awarded a services contract to Road Safe Traffic Systems, Inc. On January 9, 2018, the Board awarded the first renewal for the said contract. This is the second renewal option for the said contract. The table shows the progressive pricing for each year.

Description
2017 Pricing
2018 Pricing
2019 Pricing
4-inch epoxy ...

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