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File #: 19-027    Version: 1 Name:
Type: Consent Agenda Status: Agenda Ready
File created: 1/2/2019 In control: Board of Trustees
On agenda: 1/8/2019 Final action:
Title: A Resolution Of The Board Of Trustees Of The Town Of Erie Authorizing A Payment In The Amount Of $150,900 For The Purchase Of Bulk Fuel From Hill Petroleum
Attachments: 1. Resolution, 2. Request for Proposal, 3. Contract Extension
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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SUBJECT: CONSENT AGENDA

Title

A Resolution Of The Board Of Trustees Of The Town Of Erie Authorizing A Payment In The Amount Of $150,900 For The Purchase Of Bulk Fuel From Hill Petroleum

Body

DEPARTMENT:                                          Public Works

 

PRESENTER:                                                                                    Todd Fessenden, Public Works Director

 

FISCAL INFORMATION:

Cost as Recommended:                                                               $ 150,900

Balance Available:                                                               $ 150,900

Budget Line Item Number:                                           100.70.450.534040.000000

New Appropriation Required:                                          No

 

STAFF RECOMMENDATION: Approve Resolution authorizing said purchase and authorizing Staff to expend said funds.

Recommendation

 

End

SUMMARY AND BACKGROUND OF SUBJECT MATTER:

The 2019 Operating Budget includes funds for annual maintenance service and supplies contracts.  These contracts are competitively or state-bid and awarded.  Each of the contracts allows for a renewal option for up to two consecutive years following the initial award (a total of three years).  A proposed renewal occurs when both the Town and Contractor/Vendor agree, the increased price is no more than 2% of the previous year and performed work was satisfactory. 

 

The Colorado Municipal Assembly of Procurement Officials (MAPO) solicits a competitive bid for all participants in the MAPO group for purchase and delivery of bulk fuel. On June 27, 2018, the MAPO group offered a contract extension to Hill Petroleum through July 31, 2019. The Town reached out to Hill Petroleum to offer a contract through December 31, 2019, using the MAPO received pricing.

                     

ATTACHMENTS:

a.                     Resolution

b.                     Request for Proposal

c.                     Contract Extension