SUBJECT: CONSENT AGENDA
Title
A Resolution Of The Board Of Trustees Of The Town Of Erie Authorizing A Payment In The Amount Of $150,900 For The Purchase Of Bulk Fuel From Hill Petroleum
Body
DEPARTMENT: Public Works
PRESENTER: Todd Fessenden, Public Works Director
FISCAL INFORMATION:
Cost as Recommended: $ 150,900
Balance Available: $ 150,900
Budget Line Item Number: 100.70.450.534040.000000
New Appropriation Required: No
STAFF RECOMMENDATION: Approve Resolution authorizing said purchase and authorizing Staff to expend said funds.
Recommendation
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The 2019 Operating Budget includes funds for annual maintenance service and supplies contracts. These contracts are competitively or state-bid and awarded. Each of the contracts allows for a renewal option for up to two consecutive years following the initial award (a total of three years). A proposed renewal occurs when both the Town and Contractor/Vendor agree, the increased price is no more than 2% of the previous year and performed work was satisfactory.
The Colorado Municipal Assembly of Procurement Officials (MAPO) solicits a competitive bid for all participants in the MAPO group for purchase and delivery of bulk fuel. On June 27, 2018, the MAPO group offered a contract extension to Hill Petroleum through July 31, 2019. The Town reached out to Hill Petroleum to offer a contract through December 31, 2019, using the MAPO received pricing.
ATTACHMENTS:
a. Resolution
b. Request for Proposal
c. Contract Extension