SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving a General Services Agreement with Mr. Asphalt, LLC for Asphalt Maintenance Services
Department
DEPARTMENT: Public Works
Presenter
PRESENTER(S): Dave Pasic, Public Works Director
end
Fiscal
FISCAL SUMMARY:
Cost as Recommended: $300,000
Balance Available: $730,800
Fund General Fund
Budget Line Item Number: 100-70-425-523000
New Appropriation Required: No
Policy
POLICY ISSUES:
Use of budgeted funds to complete asphalt maintenance. This project serves the Council’s goal for maintaining infrastructure.
Recommendation
STAFF RECOMMENDATION:
Approve the resolution
Body
SUMMARY/KEY POINTS
• This is a new general services agreement requiring Council approval.
• This agreement has the option to renew for up to four additional years.
BACKGROUND OF SUBJECT MATTER:
The 2025 Operating Budget includes funds for annual asphalt maintenance services, primarily crack sealing. These contracts are competitively or state-bid and awarded. The purpose of this type of contract is to have a company complete asphalt repairs in various areas throughout the Town on an as-needed basis as funds allow. Each contract allows for a renewal option for up to four consecutive years following the initial award (a total of five years). This is the first year of this contract agreement. Specific work will be determined by the Streets Division. Delaying this service would result in additional deterioration and additional, even higher, future costs.
priorities
TOWN COUNCIL PRIORITY(S) ADDRESSED:
☐ Attractive Community Amenities
☐ Engaged and Diverse Community
☐ Prosperous Economy
☒ Well-Maintained Transportation Infrastructure
☐ Small Town Feel
☒ Safe and Healthy Community
☒ Effective Governance
☐ Environmentally Sustainable
☒ Fiscally Responsible
attachments
ATTACHMENT(S):
1. Resolution 25-098
2. Agreement