Subject: Consent Agenda
Title
A Resolution of the Board of Trustees of the Town of Erie Approving a Services Agreement with Sunland Asphalt & Construction, LLC for Concrete Maintenance Services
Body
DEPARTMENT: Public Works
PRESENTER(S): Todd Fessenden, Public Works Director
Fiscal Information:
Cost as Recommended: $ 390,300
Balance Available: $ 390,300 (including rollover of unused 2022 budget)
Budget Line Item Number: 100-70-710-602100-100379
New Appropriation Required: No
STAFF RECOMMENDATION:
Recommendation
Approve the resolution.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The 2023 General Fund Streets Capital Budget includes funds for concrete repair services throughout the Town of Erie including curb, cross pans, and handicapped ramps. These contracts are competitively or State-bid and awarded. The contract allows for a renewal option for up to four consecutive years following the initial award (a total of five years). A proposed renewal occurs when both the Town and the Contractor/Vendor agree, the increased price is no more than 2% of the previous year line items or current Consumer Price Index increase and performed work was satisfactory.
The Town received pricing from Sunland Asphalt using the Gordian process. Staff use the pricing to identify work areas up to the budgeted amount.
Fiscal Impact:
The Town’s Streets Division contract concrete repair work throughout the Town on an as-needed basis. This initial contract is for 2023 with a not-to-exceed amount of $390,300. This contract will also automatically renew for four subsequent years pending prices are within the allotted increase amount, within the subsequent years approved budgeted amounts, and services are satisfactory for both parties.
Board Priority(s) Addressed:
ü Well-Maintained Transportation Infrastructure
ü Safe and Healthy Community
ü Effective Governance
ü Fiscally Responsible
Attachments:
a. Resolution 23-048
b. Agreement