Subject: Consent Agenda
Title
A Resolution of the Board of Trustees of the Town of Erie Approving the Purchase of a Replacement V-Box and Sander from Kois Brothers Equipment Co., Inc.
Body
Department: Public Works
Presenter: Todd Fessenden, Public Works Director
Fiscal Information:
Cost as Recommended: $ 120,178
Balance Available: $ 120,000
Budget Line Item Number: 400-70-450-601200-200294
New Appropriation Required: Yes
Staff Recommendation:
Recommendation
Approve Resolution 22-111
End
Summary and Background of Subject Matter:
The 2022 Fleet Acquisition budget includes funds for purchasing a replacement v-box and sander for equipment number 133. This piece of equipment is used for snow removal operations. The v-box holds the material needed for this operation while the spreader allows the operator to spread the material on the roadway.
The current equipment was purchased in 2009 with a life expectancy of approximately 8 years. Due to upkeep and maintenance, we have extended that life cycle to approximately 13 years. The v-box has experienced rusting over that time frame and the hydraulic system for the sander has been replaced with newer technology. There are no replacement parts available to repair either.
The lead time to have the replacement system fully functioning is approximately 34-36 weeks from order date.
Fiscal Impact:
Staff requested a quote to include in the first supplemental process. Since that approval, the price has increased. Staff requested a change in term to lock in the current price from 10 days to 30 days for Board approval. Staff is requesting an additional $200 to cover the cost increase. Although this is a small dollar amount, because it requires an additional appropriation, Board approval is required.
Board Priority(s) Addressed:
ü Well-Maintained Transportation Infrastructure
ü Safe and Healthy Community
ü Effective Governance
ü Fiscally Responsible
Attachments:
1. Resolution 22-111
2. Quote