SUBJECT: Consent
Title
A Resolution of the Board of Trustees of the Town of Erie Approving an Amendment to the Construction Manager At-Risk (CMAR) Contract with A&M Renovations, LLC for the Schofield Farm House Rehabilitation Project
Body
DEPARTMENT: Parks & Recreation
PRESENTER: Patrick Hammer, Parks & Recreation Director
Luke Bolinger, Special Projects Manager
FISCAL INFORMATION:
Cost as Recommended: Contractor GMP#1: $532,441.00
Balance Available: $1,358,804
Budget Line Item Number(s): 110-50-810-605000-100200
320-50-110-605000-100200
105-50-110-605000-100202
New Appropriation Required: No
STAFF RECOMMENDATION:
Recommendation
Approve the Resolution to amend the Construction Manager At-Risk contract with A&M Renovation, LLC, authorize the appropriate Town Officer to execute the amendment, and authorize staff to expend budgeted funds.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
Over the past several months, Town staff have been working with Form+Works Design Group and the State Historical Fund on developing construction documents for the rehabilitation of the Schofield historic farm house. In May of 2022, the Town entered into a Construction Manager at-Risk (CMAR) contract with A&M Renovations for pre-construction services. Construction plans are at the 90% completion level and will be finalized in Q4, with construction to follow.
This agenda item asks for the Board consideration of a resolution amending the current CMAR contract with A&M Renovations to move from pre-construction services to Phase I of the scope of work. Phase I enables A&M to mobilize, enter into agreements with subcontractors, and order materials with long lead times and materials that are anticipated to increase in cost later this year. Once the construction drawings are 100% complete, staff will bring a GMP #2 amendment for the remainder of the work.
The CMAR method of project implementation allows for early contractor input ensuring efficiencies in design and constructability, real-time costing at various stages of design, and a subsequent GMP which includes competitively bid pricing for all phases/disciplines of the project. The GMP represents the maximum price the Town will pay for the project absent change orders authorized by the Town. The Town has established a reasonable contingency for the project at 11% should necessary change orders occur.
The Town has been awarded $250,000 from the State Historical Fund for this project.
Board Priority(s) Addressed:
ü Attractive Community Amenities
ü Engaged and Diverse Community
ü Prosperous Economy
ü Small Town Feel
ü Effective Governance
ü Fiscally Responsible
ATTACHMENTS:
1. Resolution 22-108
2. GMP Amendment
3. CMAR Contract