Subject: Consent Agenda
Title
A Resolution of the Board of Trustees of the Town of Erie Approving a Services Agreement with Coatings, Inc. for Crack Sealant Services
Body
Department: Public Works
Presenter: Todd Fessenden, Public Works Director
Fiscal Information:
Cost as Recommended: $ 297,370
Balance Available: $ 240,000
Budget Line Item Number: 100.70.710.523000
New Appropriation Required: Yes
Staff Recommendation:
Recommendation
Approve Resolution.
End
Summary and Background of Subject Matter:
The 2022 Streets operating budget includes funds for annual maintenance service and supplies contracts. These contracts are competitively or state-bid and awarded. Each of the contracts allows for a renewal option for up to four (4) consecutive years following the initial award (a total of five years). A proposed renewal occurs when both the Town and Contractor/Vendor agree. For each renewal term, the unit prices may not increase by more than 2% or the amount of inflation reported in the Denver-Boulder-Greeley Consumer Price Index, All Items, whichever is greater.
Part of these annual services includes the application of crack sealant to various streets. Applying crack sealant helps seals cracks to prevent moisture from entering the cracks and prolongs the life of the surface.
Fiscal Impact:
The Board approved a contract in 2021. Due to the current market, that company could not hold to the maximum increase allowed for renewing the contract and therefore the project was rebid. Town received two bids for this work with the low bidder being Coatings, Inc. The adopted budget included $240,000 for this service. Staff is requesting an additional $57,370 to cover the cost increase for 2022.
Board Priority(s) Addressed:
ü Well-Maintained Transportation Infrastructure
ü Safe and Healthy Community
ü Effective Governance
ü Fiscally Responsible
Attachments:
1. Resolution 22-90
2. Agreement for Services