SUBJECT: Consent Agenda
Title
A Resolution of the Board of Trustees of the Town of Erie Approving the Purchase of Playground Equipment from All Around Recreation for the Coal Creek Park Redevelopment Project
Body
DEPARTMENT: Parks & Recreation
PRESENTER: Patrick Hammer, Parks & Recreation Director
Luke Bolinger, Special Projects Manager
TIME ESTIMATE: N/A
FISCAL INFORMATION:
Cost as Recommended: $244,971.00
Balance Available: $3,196,523.00
Budget Line Item Number: 320-50-110-605000-100257
New Appropriation Required: No
STAFF RECOMMENDATION:
Recommendation
Adopt Resolution approving said purchase, authorize the appropriate Town officer to execute said purchase, and authorize staff to spend funds.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
As part of its 2021 work plan, the Board has expressed a desire to accelerate the timeline for the completion of the Coal Creek Park redevelopment project and later appropriated funds to start construction in fall of 2021. Staff have been working with the design team and vendors to finalize pricing for the project, including major items such as playground equipment.
Staff was recently informed by our playground vendor that beginning in October equipment costs are projected to increase by 10-18% due to escalation in raw material, manufacturing, and shipping costs. These increases could result in the Town paying an additional $26,000 to $48,000 to procure the equipment at a later date. By purchasing the equipment now, the Town locks in current lower price and triggers the manufacturing and production process. Delivery timelines for play equipment are now anticipated between eight to 10 months. It is to the Town’s advantage to secure equipment sooner rather than later given the volatile pricing and extended production timelines.
Board Priority(s) Addressed:
ü Attractive Community Amenities
ü Engaged and Diverse Community
ü Prosperous Economy
ü Small Town Feel
ü Safe and Healthy Community
ü Effective Governance
ü Environmentally Sustainable
ü Fiscally Responsible
Attachments:
1. Resolution 21-138
2. Quote