SUBJECT:
Title
DRAFT Special District (Metro District) Review Policy Community Engagement Plan
Body
DEPARTMENT: Administration
PRESENTERS: Malcolm Fleming, Town Administrator
TIME ESTIMATE: 30 minutes
only required for non-consent items
STAFF RECOMMENDATION:
Recommendation
Consider staff's proposed additional community engagement plan on this matter, consider previous comments received from developers and HOA representatives on the draft Special District Review Policy, and address any questions the Board may have on the current draft policy before conducting additional community / stakeholder engagement on the draft policy.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
Proposed Community/Stakeholder Engagement
In July 2020, staff distributed the draft policy to all local developers and asked for comments. The comments received at that time are summarized in the "Developer Comments from Preliminary Review" section below. During the Town's Organized Neighborhoods of Erie (ONE) quarterly meetings, HOA representatives have asked questions and made comments about Metro Districts. Due to the challenge of engaging the community effectively during the pandemic, not previously having a Community Engagement Director who could assist with engagement on this issue, and the Board identifying numerous other issues as higher priorities, staff-with Board concurrence-postponed additional consideration of this draft policy.
To restart Community/Stakeholder Engagement staff proposes the following:
1. September 27: Send updated draft of policy to all developers and HOA representatives, summarize and provide a link to the draft policy in the Weekly Update, and request comments by October 25.
2. October 14: Conduct a Listening/Q&A session using virtual format (like previous Oil and Gas listening sessions)
3. November 2: During Board's study session to review comments received to date and discuss possible revisions to the draft policy
4. December 14: During the Bo...
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