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File #: 21-247    Version: 1 Name:
Type: General Business Status: Tabled
File created: 6/8/2021 In control: Board of Trustees
On agenda: 6/22/2021 Final action:
Title: A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement for Professional Services with Houseal Lavigne Associates for the Town of Erie Comprehensive Plan
Attachments: 1. Resolution No 21-090, 2. Agreement for Professional Services - Houseal Lavigne, 3. Exhibit A to the Agreement - Scope of Services, 4. Professional References, 5. Request for Proposal
SUBJECT: GENERAL BUSINESS
Title
A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement for Professional Services with Houseal Lavigne Associates for the Town of Erie Comprehensive Plan

Body
DEPARTMENT: Planning & Development

PRESENTER: Fred Starr, Director of Planning & Development


TIME ESTIMATE: 15 minutes
only required for non-consent items

FISCAL SUMMARY:
Cost as Recommended: $397,523.00
Balance Available: $350,000.00
Budget Line Item Number: 100-30-410-560100-400000 ($250,000)
205-30-410-560100-400000 ($100,000)
New Appropriation Required: No
DOLA Grant Award for project: 205-30-410-412200-400000 ($100,000)

STAFF RECOMMENDATION:
Recommendation
Approve the Resolution to award the contract, authorize Town officer to execute the contract, and authorize staff to expend the budgeted funds.

End

SUMMARY AND BACKGROUND OF SUBJECT MATTER:
Discussions about updating the Comprehensive Plan have been underway since fall of last year; as described in further detail in the project history below. The Board of Trustees authorized a Request for Proposal (RFP) on March 9th that was issued on March 12th. Presentations from the top three consulting groups occurred on May 18th to the Board of Trustees, Planning Commission and the Technical Advisory Committee (Town staff). Twenty-one individuals representing each of these groups scored the written proposals and presentations. Staff proposes contracting with the consulting group with the highest score for the Board of Trustees to consider.

Staff interviewed four of the five professional references provided by Houseal Lavigne; the fifth reference did not respond to our request for an interview. All four of the communities interviewed had good experiences with Houseal Lavigne; a summary of the questions and answers is in the attachments.

Based on the overall scores from the Board of Trustees, Planning Commission and the Techn...

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