Subject: Consent Agenda
Title
A Resolution of the Board of Trustees of the Town of Erie Approving a Services Agreement with A-1 Chipseal Company for Crack Sealant Services
Body
Department: Public Works
Presenter: Todd Fessenden, Public Works Director
Fiscal Information:
Cost as Recommended: $ 249,900
Balance Available: $ 250,000
Budget Line Item Number: 100.70.710.523000
New Appropriation Required: No
Staff Recommendation:
Recommendation
Approve the Resolution to enter into said agreement, authorize the appropriate Town officer to execute said agreement, and authorize staff to expend budgeted funds.
End
Summary and Background of Subject Matter:
The 2021 Operating Budget includes funds for annual maintenance service and supplies contracts. These contracts are competitively or state-bid and awarded. Each of the contracts allows for a renewal option for up to four (4) consecutive years following the initial award (a total of five years). A proposed renewal occurs when both the Town and Contractor/Vendor agree, the increased price is no more than 2% of the previous year total contract amount and performed work was satisfactory.
Part of these annual services includes the application of crack sealant to various streets. Applying crack sealant helps seals cracks to prevent moisture from entering the cracks and therefore prolongs the life of the surface.
Fiscal Impact:
The Town received two bids for this work with the low bidder being A-1 Chipseal Company. The 2021 work will not exceed the $250,000 maximum budget allowed for 2021.
Board Priority(s) Addressed:
ü Well-Maintained Transportation Infrastructure
ü Safe and Healthy Community
ü Effective Governance
ü Fiscally Responsible
ATTACHMENTS:
1. Resolution 21-085
2. Agreement for Services