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File #: 21-226    Version: 1 Name:
Type: Consent Agenda Status: Agenda Ready
File created: 5/27/2021 In control: Board of Trustees
On agenda: 6/22/2021 Final action:
Title: A Resolution of the Board of Trustees of the Town of Erie Approving a Services Agreement with A-1 Chipseal Company for Crack Sealant Services
Attachments: 1. Resolution 21-085, 2. Agreement For Services
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Subject:  Consent Agenda

Title

A Resolution of the Board of Trustees of the Town of Erie Approving a Services Agreement with A-1 Chipseal Company for Crack Sealant Services

 

Body

Department:                                          Public Works

 

Presenter:                                                                                    Todd Fessenden, Public Works Director

 

Fiscal Information:

Cost as Recommended:                                          $ 249,900

Balance Available:                                                               $ 250,000

Budget Line Item Number:                      100.70.710.523000

New Appropriation Required:                     No

 

Staff Recommendation:

Recommendation

Approve the Resolution to enter into said agreement, authorize the appropriate Town officer to execute said agreement, and authorize staff to expend budgeted funds.

 

End

 

Summary and Background of Subject Matter:

The 2021 Operating Budget includes funds for annual maintenance service and supplies contracts.  These contracts are competitively or state-bid and awarded.  Each of the contracts allows for a renewal option for up to four (4) consecutive years following the initial award (a total of five years).  A proposed renewal occurs when both the Town and Contractor/Vendor agree, the increased price is no more than 2% of the previous year total contract amount and performed work was satisfactory. 

 

Part of these annual services includes the application of crack sealant to various streets.  Applying crack sealant helps seals cracks to prevent moisture from entering the cracks and therefore prolongs the life of the surface.

 

Fiscal Impact:

The Town received two bids for this work with the low bidder being A-1 Chipseal Company. The 2021 work will not exceed the $250,000 maximum budget allowed for 2021.

 

Board Priority(s) Addressed:

ü                     Well-Maintained Transportation Infrastructure

ü                     Safe and Healthy Community

ü                     Effective Governance

ü                     Fiscally Responsible

 

 

ATTACHMENTS:                      

1.                     Resolution 21-085

2.                     Agreement for Services