Subject: Consent Agenda
Title
A Resolution of the Board of Trustees of the Town of Erie Awarding a Services Contract for Concrete Maintenance Services to Anna Vann dba Gold Star Concrete, Inc.
Body
Department: Public Works
Presenter: Todd Fessenden, Public Works Director
Fiscal Information:
Cost as Recommended: $ 334,800
Balance Available: $ 334,800 (with supplemental appropriation)
Budget Line Item Number: 100-70-710-602100-000000
New Appropriation Required: No
Staff Recommendation:
Recommendation
Approve the Resolution to enter into said agreement, authorize the appropriate Town officer to execute said agreement, and authorize staff to expend budgeted funds.
End
Summary and Background of Subject Matter:
The 2021 General Fund Streets Capital Budget includes funds for repair services to concrete throughout the Town, including curb, cross pans and assessable ramps. The Bid Form includes estimated quantities of needed repairs using previous actual information. These are estimates and may vary +/- 10%. There may be additional work requested from the awarded Contractor outside of this contract.
At the June 9, 2020 Board meeting, the Town awarded a General Services Agreement to Gold Star Concrete, Inc. This agreement allows the option to extend services for up to four additional one-year periods with a maximum of a 2% increase in compensation.
In the first supplemental of 2020, we reduced our original 2020 adopted budget of $250,000 to $170,200 for potential COVID-19 reduction of revenue. Our adopted budget for 2021 is $329,800 plus $5,000 rollover of unspent funds from 2020. This amount is over the allotted 2% increase allowance, therefore requires a new agreement. The agreement also allows for "emergency repairs" as needed within the overall budgeted amount.
Fiscal Impact: This agreement allows for an expenditure of up to $334,800 for 2021 and up to four subsequent years (if approved by both parties) up to the annual budgeted amount.
Board ...
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