SUBJECT: CONSENT AGENDA
Title
A Resolution of the Board of Trustees of the Town of Erie Approving a Renewal of the General Services Agreement with KG Clean, Inc. for Janitorial Services
Body
DEPARTMENT: Public Works
PRESENTER: Todd Fessenden, Public Works Director
FISCAL SUMMARY:
Cost as Recommended: $ 194,100
Balance Available: $ 260,700
Budget Line Item Number: 100.70.440.520000
New Appropriation Required: No
STAFF RECOMMENDATION:
Recommendation
Approve the Resolution and authorize the appropriate Town Officer to execute the renewal.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The 2021 Operating Budget includes funds for annual maintenance service and supplies contracts. These contracts are competitively or state-bid and awarded. Each of the contracts allows for a renewal option for up to four consecutive years following the initial award (a total of five years). A proposed renewal occurs when both the Town and Contractor/Vendor agree, the increased price is no more than 2% of the previous year and performed work was satisfactory.
At the December 11, 2018 Board meeting, the Board approved the initial general services agreement with KG Clean, Inc. to perform janitorial services at the Town Hall, Leon A Wurl Service Center, Police Station, Erie Community Center, and Erie Ball Park.
At the November 12, 2019 Board meeting, the Board approved the first renewal for this contract. This is the second renewal for the agreement.
Fiscal Impact:
Monthly services costs for janitorial services at listed facilities as budgeted.
Board Priority(s) Addressed:
ü Fiscally Responsible
ATTACHMENTS:
1. Resolution 20-178
2. Renewal Agreement