SUBJECT: CONSENT AGENDA
Title
A Resolution of the Board of Trustees of the Town of Erie Approving a Construction Contract with Maxwell Asphalt, Inc. for Airport Pavement Maintenance
Body
DEPARTMENT: Public Works
PRESENTER: Todd Fessenden, Public Works Director
FISCAL INFORMATION:
Cost as Recommended: $ 203,787.25
Balance Available: $ 204,000 (with supplemental appropriation)
Budget Line Item Number: 530-70-110-605000-100168
New Appropriation Required: No
STAFF RECOMMENDATION:
Recommendation
Approve Resolution authorizing said agreement, authorizing the appropriate Town Staff to execute agreement, and authorizing Staff to expend budgeted funds.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The 2020 capital budget includes funds for performing pavement maintenance at the Erie Municipal Airport. At the February 25, 2020 Board meeting, the Board approved a grant with Colorado Division of Aeronautics for $234,000, 90% of the estimated project cost. At the July 14, 2020 Board meeting, the Board approved a design contract with Armstrong Consultants for $58,670 for design work related to this project.
Armstrong Consultants prepared and requested bids on August 26, 2020. One bid was received on September 15th for $203,787.25 from Maxwell Asphalt, Inc. The combination of the design and construction costs plus an estimated $500 for administration expenses (such as advertising costs) puts the project total at $262,957.25. This is $2,661.52 over the project estimate. The Town requested to share this overage by modifying the existing grant with CDOA, but they stated there is no additional funding available; therefore the additional cost would be paid for solely by the Town through the Airport Fund. Additionally, the Town contracted with Precise Striping to perform some crack seal work early this spring for a cost of $3,920. With the total project costs, the State grant will pay for about 88% of the costs and the Town 12%.
Fiscal Impact:
Total Project Co...
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