SUBJECT: CONSENT AGENDA
Title
A Resolution of the Board of Trustees of the Town of Erie Approving a Services Agreement with Security Central, Inc. for Security Services, Equipment and Monitoring
Body
DEPARTMENT: Public Works
PRESENTER: Todd Fessenden, Public Works Director
FISCAL INFORMATION:
Cost as Recommended: $ 49,080; $14,400; $7,400; $10,000 (annually)
Balance Available: $ 139,400; 13,400; $6,200; $30,400
Budget Line Item Number: 100.20.550.520000; 510.70.750.520000; 500.70.740.520000; 100.70.440.522100
New Appropriation Required: No
STAFF RECOMMENDATION:
Recommendation
Approve the Resolution authorizing said agreement, authorize the appropriate Town officer to execute said agreement, and authorize staff to expend budgeted funds.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The 2020 operating budget includes funds for security monitoring services at various Town-owned facilities. Starting with the construction of the Police and Courts building, security system items such as security cameras, door access controls, additional fire alarms, security gates, security systems have been installed throughout Town-owned facilities. Security upgrades were installed at Water Treatment Facilities, Wastewater Treatment Facilities, Town Hall, Service Center, Erie Community Center, Skate Park, Erie Cemetery, Recycling Center and Community Park. A security monitoring service is used with these new installations and upgrades.
As future facilities come on line, additional technologies and monitoring systems are expected to be included as well as enhancements to current systems are expected. Staff worked with Security Central to develop a master agreement that lists the cost of each service to have consistency in the services and devices offered for both existing and future needs.
Previously, each facility has a separate agreement to service that facility. The Town has used and paid for monthly services individually this year. The cost as recommended above includes the annual cost for the complete year.
Combining all the individual agreements in to one master agreement is a better option for the Town. This service contract and has a renewal option of up to four consecutive years following initial award. The proposed renewal occurs when both the Town and Contractor/ Vendor agree, the increased price is no more than 2% of the previous year and performed work was satisfactory.
Fiscal Impact:
Annual appropriation for the full year of services is listed below:
• Water Facilities 500.70.740.520000 $7,400
• Wastewater Facilities 510.70.750.520000 $14,400
• General Facilities 100.20.550.520000 $59,080
Board Priority(s) Addressed:
ü Well-Maintained Transportation Infrastructure
ü Safe and Healthy Community
ü Effective Governance
ü Fiscally Responsible
ATTACHMENTS:
1. Resolution
2. Agreement