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File #: 20-119    Version: 1 Name:
Type: Consent Agenda Status: Agenda Ready
File created: 2/4/2020 In control: Board of Trustees
On agenda: 3/24/2020 Final action:
Title: A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement for Professional Services With Fox Tuttle Transportation Group for the Design of the Traffic Signal at Erie Parkway and Weld County Road 7 in the Amount of $68,000
Attachments: 1. Resolution, 2. Professional Services Agreement
Related files: 20-228
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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SUBJECT: GENERAL BUSINESS

Title

A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement for Professional Services With Fox Tuttle Transportation Group for the Design of the Traffic Signal at Erie Parkway and Weld County Road 7 in the Amount of $68,000

Body

DEPARTMENT:                                          Public Works

 

PRESENTER/PREPARER:                     Todd Fessenden, Public Works Director

                                                                                    Wendi Palmer, Civil Engineer

 

TIME ESTIMATE:                                                                10 minutes

only required for non-consent items

 

FISCAL INFORMATION:

Cost as Recommended:                                          $     68,000

Balance Available:                                                               $2,667,200

Fund:                                                                                                         Transportation

Budget Line Item Number:                                           300-70-110-605000-100210

New Appropriation Required:                     No

 

STAFF RECOMMENDATION:

Recommendation

Approve the Resolution to award said contract, authorize the appropriate Town officer to execute said contract, and authorize staff to expend contracted funds.

End

SUMMARY AND BACKGROUND OF SUBJECT MATTER:

Background:

The Transportation Budget has funds appropriated for designing and constructing the Erie Parkway and WCR 7 signal and intersection improvements. 

 

The Town awarded a design contract to J-U-B Engineers for the design of the intersection Improvements.  During the design phase, the Town had the opportunity to apply for federal funding for the traffic signal portion of the intersection improvements.  At the November 12, 2019 Board Meeting, the Town Board approved a State of Colorado Intergovernmental Agreement, for the funding of the traffic signal at Erie Parkway and WCR 7.

 

The Town had to follow the federal requirements for selecting a consultant for the signal design.  The consultant must be selected based on qualifications only.

 

A Request for Qualifications was posted on the Town’s website on January 14, 2020 to ensure that local consultants were notified about this project. 

 

The following schedule was used for consultant selection:

 

Request for Qualification issued                                          January 14, 2020

Pre-Qualification meeting                                                               January 21, 2020

Qualifications due                                                                                    February 6, 2020

Consultant selected                                                                                    February 21, 2020

Contract negotiation                      complete                                          March 4, 2020

 

 

 

Fiscal Impact:

 

The Town received 5 qualification submittals. The submittals were reviewed by three Town employees and ranked based on qualifications of the firm, firms past experience and the understanding of project goals, concept and critical issues. The scores were averaged and Fox Tuttle scored the highest. 

 

Once Fox Tuttle was notified that they were selected, they submitted their scope and fees for the signal design in the amount of $68,000. This matches the amount in the Town’s agreement with the Colorado Department of Transportation (CDOT) for the design phase.

 

The agreement must be approved by both the Town Board of Trustees, and CDOT.  Staff is in the process of submitting to CDOT for concurrence.  Once CDOT gives concurrence, the signal design can begin.

 

The Town will be responsible for paying for the design and CDOT will reimburse the Town 80% of the design costs upon monthly reimbursement requests.

 

 

ATTACHMENTS:                      

1.                     Resolution

2.                     Professional Services Agreement