SUBJECT: CONSENT AGENDA
Title
A Resolution of the Board of Trustees of the Town of Erie Authorizing a Payment in the Amount of $150,900 for the Purchase of Bulk Fuel from Hill Petroleum
Body
DEPARTMENT: Public Works
PRESENTER: Todd Fessenden, Public Works Director
FISCAL INFORMATION:
Cost as Recommended: $ 150,900
Balance Available: $ 150,900
Budget Line Item Number: 100.70.450.534040.000000
New Appropriation Required: No
STAFF RECOMMENDATION:
Recommendation
Approve Resolution authorizing said purchase and authorizing Staff to expend said funds.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The 2020 Operating Budget includes funds for annual maintenance service and supplies contracts. These contracts are competitively or state-bid and awarded. Each of the contracts allows for a renewal option for up to four consecutive years following the initial award (a total of five years), this agreement replaces the previous agreement which allowed for a total of three years. A proposed renewal occurs when both the Town and Contractor/Vendor agree, the increased price is no more than 2% of the previous year and performed work was satisfactory.
The Colorado Municipal Assembly of Procurement Officials (MAPO) solicits a competitive bid for all participants in the MAPO group for purchase and delivery of bulk fuel. On June 17, 2019, the MAPO group offered a contract extension to Hill Petroleum through July 31, 2020. The Town reached out to Hill Petroleum to offer a contract through December 31, 2020 using the MAPO received pricing.
ATTACHMENTS:
a. Resolution
b. MAPO Extension
c. Agreement for Services