SUBJECT: Staff Report
Title
Emergency Expenditure of Conservation Trust Funds for the Removal of Additional Hazardous Trees Along Jasper Road in Wise Homestead Open Space in the Amount of $25,705.84
Body
DEPARTMENT: Parks & Recreation
PRESENTER: Patrick Hammer, Parks & Recreation Director
FISCAL INFORMATION:
N/A
STAFF RECOMMENDATION:
Recommendation
N/A
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
During the Board of Trustee's meeting on September 24, 2019, the Board approved the appropriation of $51,049 from the Conservation Trust Fund to remove seven dead cottonwood trees, prune an additional 12 cottonwood trees, and conduct an aerial inspection of the remaining tree stand located between N. 109th and N. 119th Streets. Upon completion of the initial scope of work, and using the findings from the aerial inspection, the tree removal contactor and the Town Arborist concluded eight additional trees needed to be removed immediately because they were a hazard and posed a threat to public safety along Jasper Road. Consistent with Section 18 of the Town's Purchasing Policy, which outlines the use of funds for emergency conditions, staff directed the remaining hazard trees to be removed and disposed.
The contractor completed removing the trees and associated site work in early January. The pictures below show some of the severe trunk rot affecting the trees.
The emergency scope of work resulted in an additional expense of $25,705.84. Section 18 of the Purchasing Policy provides the following:
Section 18 - Emergency Procurement
Notwithstanding any other provision of this policy, the Town Administrator or designee may make or authorize others to make emergency procurement when there exists a threat to public health, welfare, or safety under emergency conditions. The required purchasing procedures stipulated in other areas of this policy may be waived for emergency purchases where necessary. A written determination of the basis for emergency and for ...
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