SUBJECT: CONSENT AGENDA
Title
A Resolution of the Board of Trustees of the Town of Erie Approving the Purchase of a Ford F550 Bucket Truck from Altec Industries for an Amount not to Exceed $138,913
Body
DEPARTMENT: Public Works
PRESENTER: Todd Fessenden, Public Works Director
FISCAL INFORMATION:
Cost as Recommended: $ 138,913
Balance Available: $ 0
Budget Line Item Number: 100-70-710-601200
New Appropriation Required: Yes
STAFF RECOMMENDATION:
Recommendation
Approve Resolution authorizing said purchase, authorizing the appropriate Town staff to execute purchase, and authorizing Staff to expend funds.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The Town currently hires contractors or rents bucket trucks/lifts to perform a variety of maintenance tasks. Purchasing a bucket truck would provide the Town with a valuable asset to facilitate work that is currently not possible without hiring contractors or renting equipment. This would improve employee safety, reduce (and hopefully eliminate) employee leave due to injury, and improve staff’s ability and efficiency in conducting preventive maintenance programs.
The Ford F550 (chassis) Model AT41M Articulating Telescopic Aerial Device, allows a single operator to safely access aerial assets for maintenance and on-call situations. With this purchase, Town staff can perform additional tasks including:
• Streets: repairs to above ground level traffic signal components and signage, traffic signal camera cleaning during snow events for improved detection, repair and maintenance of school zone speed awareness signs, maintenance of overhead street lighting (The Town will be responsible for maintenance of street lighting upon final acceptance of the new Erie Parkway/Coal Creek bridge),
• Water/Wastewater Treatment: tank access and general high level building maintenance,
• Facilities: HVAC and electrical work, flag pole maintenance, painting, and repair/maintenance of downspouts, collection boxes, gutters and other maintenance,
• Parks: Tree trimming and holiday decorations including street banners.
Maintenance staff will use this truck in a variety of ways improving efficiency and reducing costs. In addition, safety would improve, reducing the time maintenance staff spend working from extension ladders.
The Town obtained a bid from Sourcewell, formerly National Joint Powers Alliance (NJPA). Sourcewell performs competitive bidding for government agencies to use. “For over 40 years, Sourcewell has helped government, education, and nonprofit agencies operate more efficiently. We help them save time and money with contract purchasing solutions <https://www.sourcewell-mn.gov/cooperative-purchasing> that are solicited nationally.”
Sourcewell awarded the bid for a Ford F550 (chassis) Model AT41S Articulating Telescopic Aerial Device (bucket truck) to Altec Industries (Bid #012418-ALT). https://www.sourcewell-mn.gov/cooperative-purchasing/012418-alt#tab-contract-documents <https://www.sourcewell-mn.gov/cooperative-purchasing/012418-alt>). The total base price plus options projected cost for this truck/equipment is $138,913. The current lead time to receive the equipment from the Vendor is approximately eleven months from the Board’s approval.
ATTACHMENTS:
a. Resolution
b. Contract
