SUBJECT: CONSENT
Title
A Resolution Of The Board Of Trustees Of The Town Of Erie Approving An Agreement For Professional Services With W.L. Contractors, Inc. For The Traffic Signal Communications Project
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DEPARTMENT: Public Works
PRESENTER/PREPARER: Todd Fessenden, Public Works Director
Wendi Palmer, Civil Engineer
FISCAL INFORMATION:
Cost as Recommended: $50,000
Balance Available: $175,000 (Pending 2018 funds to be rolled-over)
Fund: General Fund
Budget Line Item Number: 100-30-420-605000-100252
New Appropriation Required: No
STAFF RECOMMENDATION:
Recommendation
Approve the Resolution to enter into said agreement, authorize the appropriate Town officer to execute said agreement, and authorize Staff to expend.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The 2019 General Fund Budget has funds appropriated for designing an implementation plan for traffic signal communication improvements.
A Request for Qualifications was posted on the Town’s website on June 14, 2018 to ensure that local companies were notified about this project.
The following schedule was used for selection:
Request for Qualifications Issued June 14, 2018
Qualifications Due July 24, 2018
Staff review of Qualifications August 3, 2018
Review initial project scope with recommended firm September 10, 2018
Refine project scope with recommended firm October 22, 2018
Finalize scope and Agreement January 23, 2019
The Town received Qualifications from the following 4 firms on July 24, 2018.
Olsson Associates
W.L. Contractors, Inc.
Econolight Systems
Apex Design
Staff reviewed all 4 qualifications in detail and unanimously agreed that W.L. Contractors, Inc. was the most qualified for the project. The Town utilizes W. L. Contractors, Inc. for inspection and repair of the Town’s existing traffic signals, consequently, they are familiar with the Town’s traffic signals.
W.L. Contractors has also provided recent Traffic Signal Communications services to the City of Arvada, Town of Superior, City of Commerce City, City of Louisville, City of Lafayette, and Arapahoe County.
After staff choose W. L. Contractors, Inc. to recommend for this project, staff met with them a couple of times to review and refine the scope of the project.
Project Schedule
Project Award February 26, 2019
Preliminary Implementation Plan Summer 2019
First Phase of Improvements Fall 2019
ATTACHMENTS:
a. Resolution
b. Professional Services Agreement
c. Existing Traffic Signals