SUBJECT: CONSENT AGENDA
Title
A Resolution Of The Board Of Trustees Of The Town Of Erie Authorizing A Construction Contract To American West Construction, LLC, For The Erie Parkway 30” Waterline Relocation Project In The Amount Of $528,240 For Construction And $132,060 For Contingency.
Body
DEPARTMENT: Planning and Development
PRESENTER/PREPARER: Russell Pennington, Town Engineer
Wendi Palmer, Civil Engineer
FISCAL INFORMATION:
Cost as Recommended: $ 660,300
Balance Available: $ 800,000
Fund: Water
Budget Line Item Number: 500-70-110-605000-100286
New Appropriation Required: No (With 300,000 budget line transfer from 500-70-110-605000-100260)
STAFF RECOMMENDATION:
Recommendation
Approve the Resolution to award said contract, authorize the appropriate Town officer to execute said contract, authorize Staff to expend contracted funds and contingency funds.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
During the design of the Erie Parkway Bridge over Coal Creek, it was determined that the 30-inch waterline will need to be relocated due to conflicts with the bridge improvements. During the First 2018 Supplemental budget, funds were approved for relocating this line.
The following bids were received on August 15, 2018:
Bid Information:
Contractor Bid Amount
American West Construction LLC. $ 528,240.00
Duran Excavating, Inc. $ 561,489.00
Concrete Works of Colorado, Inc. $ 679,134.00
T. Lowell Construction, Inc. $ 698,000.00
Rocky Mountain Water Works, LLC $ 721,654.00
JB Sittner Trucking, LLC $ 893,864.96
Reynolds Construction, LLC $ 1,045,250.00
BT Construction, Inc. $ 1,101,156.00
Engineer’s Estimate $ 640,015.00
The low bidder is American West Construction LLC. American West Construction LLC has been in business in Colorado for 16 years. Similar recent projects they have completed include: S. St. Vrain Pipeline Flood Repairs for the City of Longmont, Colliers Hill Raw Waterline for Colliers Hill Metropolitan District and Town of Erie, and the 128th Ave. 24” PVC Waterline Replacement for the City of Thornton.
Staff contacted references from the above mentioned projects and received very favorable responses. Staff also meet with American West to review the importance of this critical Town project.
Staff is recommending awarding the construction contract for the Erie Parkway 30” Waterline Relocation to American West Construction LLC in the amount of $528,240. Staff is also recommending a 25% contingency to allow the flexibility of adding 2 additional 30-inch water valves. The design for additional valves at the tank site is currently underway with the Zone 3 Waterline Improvements Phase 2. The installation will be coordinated with the Water Staff while the 4 million gallon water tank and 30-inch waterline is out of service for improvements to the 30-inch waterline at the intersection of County Road 6 and County Road 7, which is currently scheduled for early November.
Cost Summary
Construction Contract $ 528,240
Contingency (25%) $ 132,060
Total $ 660,300
Other Project Costs
Design $ 25,000
Construction Management $ 55,000
Compaction Testing $ 5,000
Contingency (15%) $ 13,000
Total $ 98,000
Total Project Cost $ 758,300
Project Schedule
Notice of Award August 29, 2018
Notice to Proceed September 12, 2018
Construction Complete December 2018
ATTACHMENTS:
a. Vicinity Map
b. Construction Agreement
c. Resolution