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File #: 18-188    Version: 1 Name:
Type: Consent Agenda Status: Agenda Ready
File created: 5/10/2018 In control: BOARD OF TRUSTEES MEETING
On agenda: 7/10/2018 Final action:
Title: Consideration Of A Resolution Authorizing Award Of Construction Contract And Change Order To A-1 Chipseal Company For The 2018 Street Maintenance In The Amount Of $896,480.70, Change Order 1 In The Amount Of $319,141.20 And Contingency In The Amount Of $13,078.10; And Setting Forth Details In Relation Thereto.
Attachments: 1. Street Maintenance Program Resolution
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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SUBJECT: CONSENT AGENDA
Title
Consideration Of A Resolution Authorizing Award Of Construction Contract And Change Order To A-1 Chipseal Company For The 2018 Street Maintenance In The Amount Of $896,480.70, Change Order 1 In The Amount Of $319,141.20 And Contingency In The Amount Of $13,078.10; And Setting Forth Details In Relation Thereto.

Body
DEPARTMENT: Public Works

PRESENTER: Todd Fessenden, Public Works Director

FISCAL INFORMATION:
Cost as Recommended: $ 1,228,700
Balance Available: $ 1,228,700
Budget Line Item Number: 100.70.710.602000.000000
New Appropriation Required: No

STAFF RECOMMENDATION:
Recommendation
Approve Resolution awarding said contract and change order, authorizing the Mayor to execute said contract and change order, authorizing Staff to expend contracted funds and contingency funds.

End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The 2018 Capital Budget includes the annual Street Maintenance Program (SMP). The purpose of the SMP is to protect and preserve the value of the street assets and to maintain their safety and drivability. Maintaining the Town's streets is important for public safety and as a means to extend the useable life of the streets. Repair work generally consists of asphalt patching, overlay & reconstruction, and various surface treatments including: microsurfacing, rock seal, cape seal, slurry seal, chip seal, double chip seal, and/or hot applied chip seal.

Surface treatments, compared to traditional asphalt overlays, is the most cost-effective way to maintain street conditions. With surface treatments, the Town is able to extend the life of roads that have not degraded to a point where they require an overlay. This strategy also results in a greater number of miles being treated each year.

Street conditions are assessed using a standardized method of pavement distress identification developed by the United States Department of Transportation's Federal Highway Administration. Distress ratings for each s...

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