Share to Facebook Share to Twitter Bookmark and Share
File #: 18-128    Version: 1 Name:
Type: Consent Agenda Status: Agenda Ready
File created: 3/16/2018 In control: Board of Trustees
On agenda: 3/27/2018 Final action:
Title: A Resolution Authorizing Change In Vendor And Price For The Purchase Of A Parks Pickup In The Amount Of $32,632, And Setting Forth Details In Relation Thereto.
Attachments: 1. A Resolution
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
No records to display.

SUBJECT: CONSENT AGENDA

Title

A Resolution Authorizing Change In Vendor And Price For The Purchase Of A Parks Pickup In The Amount Of $32,632, And Setting Forth Details In Relation Thereto.

 

Body

DEPARTMENT: Public Works

 

PRESENTER: Jody Lambert, Operations and Maintenance Manager

 

FISCAL INFORMATION:

Cost as Recommended:                                          $32,632

Balance Available:                                                               $32,700

Fund:                                                                                                         General

Budget Line Item Number:                                           100.70.450.601040.000000

New Appropriation Required:                                          No

 

STAFF RECOMMENDATION: Approve Resolution authorizing said purchase, authorizing the Town Administrator to execute purchase, and authorizing Staff to expend funds.

Recommendation

 

End

SUMMARY AND BACKGROUND OF SUBJECT MATTER:

The 2018 budget includes the purchase of new and replacement Fleet units. At the February 27, 2018, Board of Trustees meeting, the Board approved purchase of a Parks pickup from John Elway Chevrolet to replace unit 311, a 2002 Ford F150 Pickup.

 

After the approval, Staff contacted the vendor to start the ordering process. The vendor stated ordering of the Chevy 2500 and 3500 are suspended for production as the factory has closed for relocation. They anticipate the suspension will be lifted in 2019. With this, Staff received a state bid from Sill-Ter Har Ford for a F250 with the same options and accessories (tool box, tow package, bed liner, light bar, graphics, etc from various vendors).

 

Staff recommends purchase of the F250 from Sill-Ter Har Ford authorizing the additional $2,256 expenditure.

 

Cost Summary

                     Original                     New                     

Base Cost                     $24,924                     $27,717

Accessories                     5,452                     4,915

Total                                          $30,376                     $32,632

 

 

ATTACHMENTS:                      

a. Resolution