SUBJECT: CONSENT AGENDA
Title
A Resolution Authorizing The Purchase Of 2018 Approved Units In The Amount Of $1,257,498, And Setting Forth Details In Relation Thereto.
Body
DEPARTMENT: Public Works
PRESENTER: Todd Fessenden, Public Works Director
FISCAL INFORMATION:
Cost as Recommended: $1,257,498
Balance Available: $1,269,100
Fund: General
Budget Line Item Number: 100.70.450.601000.000000
100.70.450.601020.000000
100.70.450.601040.000000
100.70.450.601200.000000
100.70.710.600190.000000
100.70.710.601200.000000
510.70.730.601200.000000
510.70.750.601040.000000
520.70.110.605000.100271
New Appropriation Required: No
STAFF RECOMMENDATION: Approve Resolution authorizing said purchases, authorizing the Town Administrator to execute purchases, and authorizing Staff to expend funds.
Recommendation
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The 2018 budget includes the purchase of new and replacement Fleet units. The Capital Budget includes purchasing a replacement unit for Investigations and two replacement SUV units for Patrol, a replacement pickup, new SUV and replacement mower with plow for Parks, a new pickup for Engineering, a replacement street sweeper and new utility sweeping unit for Streets, a replacement jet/vac truck and a new video camera system with trailer for Distributions and Collections, and a replacement pickup for Wastewater Treatment.
General Fund units include:
For Police, replacement of one investigations unit and two patrol units (units 728, 736, 737)
• Unit #728 is a 2009 Dodge Charger for the Investigations Division. The Town received the State Bid from Larry H. Miller Chrysler Dodge Jeep Ram 104th for $27,633 plus accessories including police items, radio, safety equipment, etc. for $14,662 from various vendors. The total cost for the unit is $42,295. This unit will take approximately six months to put in service.
• Units #736 and #737 are 2013 Ford Police Interceptors for neighborhood enforcement teams that handle specific pattern crimes in neighborhoods etc. The Town received the State Bid from Sill-TerHar Motors Inc for $32,949 plus accessories including patrol items, radio, graphics, computer, safety equipment, etc. for $31,732 from various vendors. The total cost for the unit is $64,681 and $129,363 for both units. These units will take approximately six months to put in service.
For Parks, replacement pickup and new SUV (unit 311) and replacement mower (unit 306)
• Unit #311 is a 2002 Ford F150 Pickup. The Town received the State Bid from John Elway Chevrolet for $24,924 plus accessories including tool box, tow package, bed liner, light bar, graphics, etc from various vendors for $5,452. The total cost for the unit is $30,376. This unit will take approximately six months to put in service.
• In addition, the 2018 budget includes the purchase of a new Toyota Rav4 Hybrid unit for Parks. The Town received the State Bid from Auto Nation Toyota Arapahoe for $26,784 plus accessories including light bar, graphics, etc from various vendors for $2,500. The total cost for the unit is $29,284. This unit will take approximately six months to put in service.
• Unit #306 is a 1999 Toro mower. The Town received a Multiple Assembly of Procurement Officials (MAPO) bid to LL Johnson Distributing Company for a total cost of $35,255. This unit will take approximately four months to put in service.
For Engineering, new pickup
• The 2018 budget includes a new Construction Inspector position. With this position approved, a new vehicle is needed. This was not included in the original 2018 budget, but Staff was able to cover the cost from other projects. The Town received the State Bid from Sill-TerHar Motors Inc for $22,050 plus accessories including bed liner, toolbox, light bar, graphics, etc. for $5,357 from various vendors. The total cost for the unit is $27,407. These units will take approximately six months to put in service.
For Streets, new sweeper and utility broom units
• Unit #134 is a 2007 International 4200 Sweeper. The Town received a HGAC Buy pricing for a new International 4300 Sweeper. “HGACBuy is a nationwide, government procurement service.” (<https://www.hgacbuy.org/>) The base price received is $281,240 for the cab and frame only. Options total $2,450 for a total cost of $283,690. This cost is more than what is budgeted, but the overage will be covered from cost savings on other units. This unit will take approximately six months to be built and put in service. The Town plans to run both units concurrently for approximately a year before relegating the second unit to back up status.
• In addition, the 2018 budget includes the purchase of a new utility broom unit that specializes in cleaning of roads without curb and gutter in addition to normal sweeping functions. Weld County purchased a new Broce RCT-350 broom using their own competitive bidding process. They received four bids, of which Power Equipment Company was the low bidder with a base price of $52,864. The Town was able to piggyback on that pricing with minor modifications on options we need totaling $4,972 for a total unit cost of $57,836. This cost is more than what is budgeted, but the overage will be covered from cost savings on other units. This unit will take approximately six months to be built and put in service.
Wastewater Fund units include:
For Wastewater, replacement pickup (unit 201)
• Unit #201 is a 1998 Ford Ranger. The Town received the State Bid from John Elway Chevrolet for $24,716 plus accessories including toolbox, light bar, graphics, etc. for $5,724 from various vendors. The total cost for the unit is $30,440. These units will take approximately six months to put in service.
For D&C, replacement jet/vac truck and new camera with trailer system
• Unit #122 is a 2001 International Vac Truck. The Town received a National Joint Powers Alliance (NJPA) bid. National Joint Powers Alliance (NJPA) bid. “NJPA’s cooperative contract purchasing leverages the national purchasing power of more than 50,000 member agencies while also streamlining the required purchasing process.” (<https://www.njpacoop.org/about-us>). The base price plus options received is $428,037. This unit will take approximately nine months to be built and put in service. The Town plans to run both units concurrently for approximately a year before surplusing the existing unit.
Storm Drainage Fund unit includes:
• In addition, the 2018 budget includes the purchase of a new camera with trailer unit that specializes in video inspections of sanitary and storm main lines. The base price plus options received is $163,515. This unit will take approximately six months to be built and put in service.
|
Division |
Type |
Cost |
Account |
|
Investigations |
Jeep Grand Cherokee |
$42,295 |
100.70.450.601020.000000 |
|
Patrol |
Ford SUV Interceptor |
129,363 |
100.70.450.601020.000000 |
|
Parks |
Chevy Silverado 2500 |
30,376 |
100.70.450.601040.000000 |
|
Parks |
Toyota Rav4 |
29,284 |
100.70.450.601000.000000 |
|
Parks |
Toro Mower |
35,255 |
100.70.450.601200.000000 |
|
Engineering |
Ford F150 |
27,407 |
100.70.450.601040.000000 |
|
Streets |
International 4300 Sweeper |
283,690 |
100.70.710.601200.000000 |
|
Streets |
Broce RCT-350 |
57,836 |
100.70.710.600190.000000 |
|
Wastewater |
Chevy Colorado |
30,440 |
510.70.750.601040.000000 |
|
D&C |
Jet/Vac |
428,037 |
510.70.730.601200.000000 |
|
D&C |
Camera Trailer |
163,515 |
520.70.110.605000.100271 |
|
Total |
|
$1,257,498 |
|
Staff received pricing for all units listed above and recommends all purchases.
Cost Summary
Police $171,658
Parks 94,915
D&C 591,552
Engineering 27,407
Streets 341,526
Wastewater 30,440
Total $1,257,498
ATTACHMENTS:
a. Resolution