SUBJECT: CONSENT AGENDA
Title
A Resolution Awarding Various Services Contracts For 2018 To Various Contractors for Services/Supplies; And Setting Forth Details In Relation Thereto.
Body
DEPARTMENT: Public Works
PRESENTER/PREPARER: Todd Fessenden, Public Works Director
Jody Lambert, Operations and Maintenance Manager
Eric Banker, Facilities Operation Services Supervisor
FISCAL INFORMATION:
Cost as Recommended: $ See Table
Balance Available: $ See Table
Fund: General, Water, Wastewater
Budget Line Item Number: See Table
New Appropriation Required: No
STAFF RECOMMENDATION: Approve Resolution awarding said renewals, authorizing appropriate Town Staff to execute said renewals, authorizing Staff to expend contracted funds.
Recommendation
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The 2018 Operating Budget includes funds for annual maintenance service and supplies contracts. These contracts are competitively or state-bid and awarded. Each of the contracts allows for a renewal option for up to two consecutive years following the initial award (a total of three years). A proposed renewal occurs when both the Town and Contractor/Vendor agree, the increased price is no more than 2% of the previous year and performed work was satisfactory. The following is a list of services/supply contracts the Town would like to execute a renewal option for:
* Asphalt Repair Services - scheduled and emergency asphalt repairs as needed.
* Auto Body Repairs - body repair services for fleet units as needed.
* Elevator Maintenance - preventative maintenance and call out services as needed for elevators at Town Hall and ECC and list at Town Hall.
* First Aid Supplies - purchase of supplies to restock all first aid cabinets in Town-owned facilities as needed.
* Fuel - purchase of diesel and unleaded fuel for Town's fueling system and generators.
* GIS Software - First year of a three year renewal of our GIS mapping software, server and training agreement with ...
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