SUBJECT: CONSENT AGENDA
Title
FILE NUMBER: 18-007
Resolution Authorizing Various Vendor And Utility Payments In 2018; And Setting Forth Details In Relation Thereto.
Body
DEPARTMENT: Public Works
PRESENTER: Todd Fessenden, Public Works Director
Kris McDaniel, Public Works Project & Budget Coordinator
FISCAL INFORMATION:
Cost as Recommended: See table
Balance Available: See table
Fund: General, Water, Wastewater
Budget Line Item Number: See table
New Appropriation Required: No
Recommendation
STAFF RECOMMENDATION: Approve Resolution authorizing payments and authorizing Staff to expend said funds.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The 2018 Operating Budget includes funds for utility payments to various vendors for services provided to the Town of Erie. Staff prepares "blanket purchase orders" at the beginning of the year to pay for these recurring services. Some services have a lower than $25,000 monthly average; however one invoice may be higher than the $25,000 allotment, therefore requires Board approval. These are sole source or preferred vendors.
* Xcel Energy and United Power provide electrical services for streetlights and Town facilities.
* National Meter & Automation is the vendor the Town purchases new and replacement Beacon water meters
* Water Treatment and Reclamation Facilities (WTF & WRF) use a variety of chemicals during the treatment process. Each chemical may incur an expense over the threshold
* The Streets Division orders ice slice for snow removal. This is generally six months out of the year. While the six-month average is under the $25,000 threshold, one invoice can be over $25,000
Vendor Description Fund Total Budget Account Number
Xcel Energy & United Power TH, ECC, PD, SC General $265,800 100-70-440-510000
Xcel Energy & United Power Town street lights General $272,000 100-70-710-510000
Envirotech Ice slice or mag chloride General $ 84,700 100-70-710-535000
National Meter & Automation Water meters ...
Click here for full text