SUBJECT: Consent
Title
A Resolution Authorizing a Contract with Aquatic Chemical Solutions for the Re-plaster of the Erie Community Center pool and hot tub in the amount of $59,565.00; And, Setting Forth Details in Relation Thereto
Body
DEPARTMENT: Parks & Recreation
PRESENTER: Farrell Buller, Parks & Recreation Director
FISCAL INFORMATION:
Cost as Recommended: $59,565.00
Balance Available: $59,565.00
Budget Line Item Number: 100.50.820.605000.100201
New Appropriation Required: No
STAFF RECOMMENDATION:
Recommendation
Approve resolution authorizing a contract with Aquatic Chemical Solutions for the Re-plaster of the Erie Community Center pool and hot tub and authorize the Town Administrator to sign said contract.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
In the 2017 budget, the Board of Trustees authorized $59,000.00 for the purchase of new and replacement pool re-plaster for the Erie Community Center (ECC). Staff has determined that the plaster is in need of replacement based on the following criteria:
• Age - the plaster to be replaced is 9 years old, life span is 7-10 years
• Wear and Tear - High traffic areas (lazy river and natatorium) are showing signs of wear and tear.
• Stains - Many areas have been stained due to age, chemicals, and wear and tear
• Repairs - replacement patches have been put in around lazy river, natatorium, and lap areas to fix chips in plaster. Repair patches only last a year or so resulting in having to consistently get patches redone.
Areas of installation include: Entire pool surface area and hot tub.
Staff reviewed multiple different vendor bids for pool and hot tub re-plaster:
|
Vendor |
Quote |
|
Aquatic Chemical Solutions |
$59,565.00 (all included, did site visit) |
|
CEM |
$58,705.00 (freight and tax not included) |
|
Alpine Pool & Plaster |
$54,750.00 (quote provided site unseen, subject to change) |
Analysis completed by staff determined that Aquatic Chemical Solutions was the best overall vendor selection. Some of the deciding factors:
• Past work history/experience: Installed VBG Grate retro fit, Main Pool Chemical Controller, Defender Filter Site Glass Repair
• Highly recommended from other Agencies (City of Lafayette)
• Only vendor to give us complete costs.
• Vendor located in Colorado and has agreed to get job done during time frame requested.
Upon authorization of the service contract with Aquatic Chemical Solutions, staff will prepare a purchase order and commence the process of replacement. Installation is planned during annual maintenance week August 28, 2017 - September 4, 2017.
ATTACHMENTS:
1. Picture
2. Quote from ACS
3. Quote from CEM
4. Quote from Alpine
5. Service Agreement
6. Resolution