SUBJECT: CONSENT AGENDA
Title
Consideration of A Resolution Authorizing the Award of a Design Contract to RockSol Consulting Group, Inc. for the Erie Parkway Bridge over Coal Creek in The Amount of $262,602 and a Contingency amount of $52,498.
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DEPARTMENT: Public Works
PRESENTER/PREPARER: Russell Pennington, Deputy Public Works Director
Wendi Palmer, Civil Engineer
FISCAL INFORMATION:
Cost as Recommended: $315,100.00
Balance Available: $500,000.00
Fund: Transportation Impact Fund
Budget Line Item Number: 300.70.110.605000.100216
New Appropriation Required: No
STAFF RECOMMENDATION:
Recommendation
Approve the Resolution to award said contract, authorize the appropriate Town officer to execute said contract, and authorize Staff to expend contracted funds and contingency funds.
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SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The 2017 Transportation Capital Budget has funds appropriated for the design of the Erie Parkway Bridge Over Coal Creek.
The Consultant will prepare conceptual designs with cost estimates, pros and cons and a recommendation for a preferred design. The conceptual designs are anticipated to be prepared by Fall 2017.
Once the Conceptual Design is selected, the consultant will begin the preliminary design and engineering studies which will include
• Site Survey
• Preliminary Bridge Design
• Preliminary Roadway Design
• Analysis of the impact of the new bridge on Coal Creek and if necessary preparation of a Conditional Letter of Map Revision (CLOMR)
• Geotechnical testing and report
• Drainage design and report for sizing a storm sewer system and water quality facilities
• Updated cost estimate
After the preliminary design is complete, the final design and preparation of bid documents will begin. It is anticipated that this project will be ready for bid spring of 2018 and complete by spring of 2019.
A Request for Proposal was posted on the Town’s website on April 27, 2017 to ensure that local consultants were notified about this project.
The following schedule was used for consultant selection:
Request for Proposal Issued April 27, 2017
Pre-Proposal Meeting May 5, 2017
Proposals Due May 24, 2017
Consultant Selected June 2, 2017
The Town received 7 proposals on May 24, 2017. Staff reviewed all 7 proposals in detail. The following are the fees for the 7 proposals:
Fee Proposal Information
RockSol Consulting Group, Inc. $262,602.00
Drexel Barrell & Company $270,454.00
Loris & Associates, Inc. $276,795.00
JR Engineering $292,607.00
Martin/Martin Consulting Engineers $314,441.00
Felsburg Holt & Ullevig $425,000.00
S.E.H. $694,872.00
Staff is recommending awarding RockSol Consulting Group, Inc. this project. RockSol Consulting Group, Inc. has been in business in Colorado for 20 years. They have recently worked with the Town of Estes Park, Douglas County, Morgan County and Adams County on similar projects. Staff has reached out to those municipalities and received positive recommendations. In addition to positive references, RockSol Consulting Group, Inc. has teamed with RESPEC for hydraulic services. RESPEC has successfully completed multiple projects for the Town.
Project Budget Summary
Contract $262,602.00
Contingency (20%) $52,498.00
Total $315,100.00
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Project Schedule
Notice of Award June 14, 2017
Conceptual Design Fall 2017
Ready for Bid Spring 2018
Construction Complete Spring 2019
ATTACHMENTS:
a. Resolution
b. Consultant Agreement
c. Vicinity Map