SUBJECT: CONSENT AGENDA
Title
Consideration Of A Resolution Authorizing The Purchase Of 2017 Approved Units In The Amount Of $113,842, And Setting Forth Details In Relation Thereto.
Body
DEPARTMENT: Public Works
PRESENTER/PREPARER: Gary Behlen, Public Works Director
Jody Lambert, Operations and Maintenance Manager
FISCAL INFORMATION:
Cost as Recommended: $ 64,200; $69,200
Balance Available: $ 64,200; $69,200
Fund: General
Budget Line Item Number: 100.70.450.601040.000000
100.70.450.601000.000000
New Appropriation Required: No
STAFF RECOMMENDATION: Approve Resolution authorizing said purchases, authorizing the Town Administrator to execute purchases, and authorizing Staff to expend funds.
Recommendation
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The 2017 General Fund Capital Budget includes purchasing three new units for: Admin, Facilities, and Neighborhood Services; and one replacement unit for Engineering. Each unit has various lead times to be put in service. Per the Town’s Replacement Policy, each replacement unit meets at least two of the three criteria for age, mileage, or accumulated maintenance cost. Both the State of Colorado and The Colorado Municipal Assembly of Procurement Officials (MAPO) conjointly competitively bid out fleet units for municipalities to use.
Neighborhood Services, new pickup (2017 Ford F150):
The Town received MAPO awarded bid (IFB15-60-MAPO) to Sill-TerHar Motors Inc for $22,285 plus accessories including trailer towing, power equipment group, dog kennel, light bar, and camper shell totaling $10,000 from various vendors. The total cost for the unit is $32,285. This unit will take approximately five months to put in service.
Engineering, replacement pickup for 104 (2017 Ford F150):
The Town received a MAPO awarded bid (IFB15-60-MAPO) to Sill-TerHar Motors Inc for $22,285 plus accessories including trailer tow package, power equipment group, bed liner, tool box, light bar, and graphics totaling $5,000 from various vendors. The total cost for the unit is $27,285. This unit will take approximately five months to put in service.
Admin, new hybrid SUV (2017 Toyota Rav 4 Hydrid):
The Town received the State Bid (20170000000000000122) to Autonation Toyota Scion Arapahoe with a base bid price of $26,784 plus accessories including light bar and graphics totaling $2,100. The total cost for the unit is $28,884. This unit will take approximately five months to put in service.
Facilities, new service van (2017 Ford Transit Van):
The Town received the State Bid (20170000000000000118) to Sill-TerHar Motors Inc with a base bid price of $21,145 plus accessories including trailer tow package, interior package, and ladder rack totaling $4,243. The total cost for the unit is $25,388. This unit will take approximately five months to put in service.
Division Type Budget Cost Account
Neighborhood Services 2017 Ford F150 $38,600 $32,285 450.601040
Engineering 2017 Ford F150 $25,600 $27,285 450.601040
Admin 2017 Toyota Rav 4 Hybrid $35,000 $28,884 450.601000
Facilities 2017 Ford Transit Van $34,200 $25,388 450.601000
Total $133,400 $113,842
Cost Summary
Neighborhood Services $32,285
Engineering $27,285
Facilities $25,388
Admin $28,884
Contingency (15%) $19,558
Total $133,400
ATTACHMENTS:
a. Resolution