SUBJECT: CONSENT AGENDA
Title
Consideration of A Resolution Awarding Services Contracts For 2017 To Various Contractors for Services/Supplies; And Setting Forth Details In Relation Thereto.
Body
DEPARTMENT: Public Works
PRESENTER/PREPARER: Gary Behlen, Public Works Director
Jody Lambert, Operations and Maintenance Manager
Scott Bennett, Public Works Facilities Maintenance Division Manager
FISCAL INFORMATION:
Cost as Recommended: $ See Table
Balance Available: $ See Table
Fund: General (100) and Water (500)
Budget Line Item Number: See Table
New Appropriation Required: No
STAFF RECOMMENDATION: Approve Resolution awarding said contracts, authorizing appropriate Town Staff to execute said contracts, authorizing Staff to expend contracted funds.
Recommendation
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The 2017 Operating Budget includes funds for various services and supply contracts. The following contracts were either out of renewal options or not chosen to be extended and were competitively bid. Bids were received and opened on December 29, 2016.
Each of the contracts allows for a renewal option for up to two consecutive years following the initial award (a total of three years). This renewal is executed when both the Town and Contractor/Vendor agree and if the price for the service is not increased by more than 2% of the previous year and work was performed satisfactorily. Services/Supplies are described as follows:
* Janitorial Supplies for all Town facilities: Town Hall, Leon A. Wurl Service Center, Erie Police Station, Water Treatment Facility, North Water Reclamation Facility, Erie Community Center, Erie Community Park and other Town owned Park Facilities. Supplies are ordered on an as-needed basis.
o Western Paper Distributors was awarded State Bid number 2015-0000-0000-220 and an executed Option Letter #2.
* Janitorial Services - perform daily janitorial cleaning service for Town Hall, ECC and the Service Center.
Contr...
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