SUBJECT: GENERAL BUSINESS
Xeriscape Demonstration Garden Project at Town Hall
Title
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DEPARTMENT: Public Works
PRESENTER: Gary Behlen, Public Works Director
Raelynn Ferrera, Project Coordinator
Farrell Buller, Parks & Recreation Director
Doug Lamson, Chroma Design
FISCAL INFORMATION:
Cost as Recommended: $120,700.00
Balance Available: $136,759.71
Fund: Water Capital Fund
Budget Line Item Number: 500.70.110.605000.100140
New Appropriation Required: No
STAFF RECOMMENDATION:
Recommendation
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SUMMARY AND BACKGROUND OF SUBJECT MATTER: The Town of Erie Water Conservation Plan was updated in December of 2014 and was adopted by the Board of Trustees at the January 27, 2015 Board of Trustees meeting. A type of education activity identified in our Water Conservation Plan is Xeriscape Demonstration Gardens. A demonstration garden is intended to display ways our residents can change their landscaping to conserve water.
The demonstration garden is planned to include a verity of xeriscaping plants, turf grass and irrigation techniques that can conserve water. Informational kiosks will be placed throughout the garden identifying the different aspects of the garden along with a walking path that will pass through the area planned for the demonstration garden.
The demonstration garden project was originally presented to the Board of Trustees at the May 10th meeting. During the meeting the Board of Trustees request additional information on the size, layout and appearance of the demonstration garden. Staff was also directed to look into other sites that are “closer to the center of Town”.
In response to the Board of Trustee requests staff would like to propose the demonstration garden designed by Chroma Design of Boulder to be constructed at Town Hall as part of to the upgrade to the Main entrance. The demonstration garden would be located on the south lawn area, intertwined with the three existing evergreens trees, facing Wells Street.
Staff feels that Town Hall meets the Board of Trustees request of being centralized, Town Hall is considered the anchor of all Town services and it’s where our residents to pay their water bills.
Staff recommends the Board of Trustees approve the concept plan presented by Chroma Design. Upon approval of the concept plan the team will move on to finalize the concept plan and construction documents.
With construction documents and the approved appropriation in place, staff will move forward with the bidding process to ensure competitive pricing and scheduling for the 2017 construction season.
Budget Summary
Construction Contract $87,550.00
Consulting Services $13,500.00
Contingency $19,650.00
Construction Costs $120,700.00
Project Schedule
Notice of Award Spring 2017
Project Complete Spring 2017
ATTACHMENTS:
a. Concept Plan