SUBJECT: CONSENT AGENDA
Title
Consideration Of A Resolution For The Purpose Of Acquiring Permanent Utility Easement for Providing Power To Pumps for the Underpass Repair at Taxiway Project, In The Amount Of $10,000; And Setting Forth Details In Relation Thereto.
Body
DEPARTMENT: Public Works
PRESENTER/PREPARER: Gary Behlen, Public Works Director
Farrell Buller, Parks and Recreation Director
Russell Pennington, Deputy Public Works Director
Wendi Palmer, Civil Engineer
FISCAL INFORMATION:
Cost as Recommended: $10,000
Balance Available: $345,667
Fund: Trails and Natural Areas Fund
Budget Line Item Number: 210.50.110.605000.100016
New Appropriation Required: Yes
STAFF RECOMMENDATION:
Recommendation
Approve the Resolution, authorize the appropriate Town officer to execute said easement, appropriate an additional $10,000 to fund the project, and authorize Staff to expend funds to purchase said easement.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
At the May 26, 2015 Board of Trustees meeting, the Board approved a new appropriation for the design and construction of flood mitigation for the Coal Creek trail underpass at the taxiway crossing of Coal Creek. At the September 8, 2015 Board of Trustees meeting the design for improvements was awarded to Loris and Associates, Inc.
A requirement of the improvements is to provide power to pumps that will be installed as part of the construction at the Underpass Repair at Taxiway. Xcel is the power provider for this location. In order for Xcel to provide power to the project location, utility easements are required. Staff met with the property owners and negotiated acquisition of the easements. Included with the Board Memo is a draft of the easement language Town Staff is negotiating with the Property Owner. Once the acquisition of the easement is approved, Staff will finalize the easement and obtain the property owners signature upon payment for the easement.
Before you tonight are three additional resolutions pertaining this project.
1. File Number 16-307 A Resolution authorizing the award of a construction contract to Jag’s Enterprises, Inc. for the construction of the improvements.
2. File Number 16-308 A Resolution authorizing the award of a construction management contract to Loris and Associates, Inc. for the construction management of the project.
3. File Number 16-309 A Resolution authorizing payment to Xcel for providing power to pumps for the project.
Budget Summary
Construction Contract W/Contingency $ 370,000.00
Construction Management Contract W/Contingency $ 47,300.00
Xcel cost to provide power $ 32,631.65
Easement Acquisition $ 10,000.00
Total Project Budget $ 459,931.65
With the approval of all four resolutions needed for this project, a total of $114,265 will need to be appropriated to fully fund this project.
ATTACHMENTS:
a. Vicinity Map
b. Resolution
c. Draft Easement Agreement