SUBJECT: CONSENT AGENDA
Title
Consideration Of A Resolution Authorizing Award of a Construction Management Contract To Loris and Associates, Inc., for the Underpass Repair at Taxiway Project, In The Amount Of $43,000.00; And Setting Forth Details In Relation Thereto.
Body
DEPARTMENT: Public Works
PRESENTER/PREPARER: Gary Behlen, Public Works Director
Farrell Buller, Parks and Recreation Director
Russell Pennington, Deputy Public Works Director
Wendi Palmer, Civil Engineer
FISCAL INFORMATION:
Cost as Recommended: $47,300
Balance Available: $345,667
Fund: Trails and Natural Areas Fund
Budget Line Item Number: 210.50.110.605000.100016
New Appropriation Required: Yes
STAFF RECOMMENDATION:
Recommendation
Approving the Resolution to award said contract, authorizing the appropriate Town officer to execute said contract, appropriate an additional $47,300 to fund the project, and authorize Staff to expend contracted funds and contingency funds.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
At the May 26, 2015 Board of Trustees meeting, the Board approved a new appropriation for the design and construction of flood mitigation for the Coal Creek trail underpass at the taxiway crossing of Coal Creek. At the September 8, 2015 Board of Trustees meeting the design for improvements was awarded to Loris and Associates, Inc.
Now that the project has bid, Loris and Associates, Inc. was asked to provide a cost for construction management. The construction management services will include documentation and oversight during construction and geotechnical testing services. The Town’s construction inspectors are focused on construction inspection and oversight of residential and commercial development which includes two complicated roadway improvement projects. Due to the location and complexity of this project, Staff believes it is in the Town’s best interest to have the design firm provide construction management services.
Staff is recommending awarding the construction management contract for the Underpass Repair at Taxiway project to Loris and Associates, Inc., in the amount of $43,000.
Summary
Construction Management Contract $ 43,000
Contingency__(10%)________________________ $ 4,300
Total $ 47,300
Project Schedule
Notice of Award August 24, 2016
Notice to Proceed September 6, 2016
Construction Complete Spring, 2017
Before you tonight are three additional resolutions pertaining this project.
1. File Number 16-307 A Resolution authorizing the award of a construction contract to Jag’s Enterprises, Inc. for the construction of the improvements.
2. File Number 16-309 A Resolution authorizing payment to Xcel for providing power to pumps for the project.
3. File Number 16-310 A Resolution for the purpose of acquiring permanent utility easements for installing buried electrical line for the project.
Budget Summary
Construction Contract w/Contingency $ 370,000.00
Construction Management Contract w/Contingency $ 47,300.00
Xcel cost to provide power $ 32,631.65
Easement Acquisition $ 10,000.00
Total Project Budget $ 459,931.65
With the approval of all four resolutions needed for this project, a total of $114,265 will need to be appropriated to fully fund this project.
ATTACHMENTS:
a. Vicinity Map
b. Resolution