SUBJECT: CONSENT AGENDA
Title
Consideration Of A Resolution Authorizing Award of a Construction Contract To Jag’s Enterprises, Inc., for the Underpass Repair at Taxiway Project, In The Amount Of $308,327.00; And Setting Forth Details In Relation Thereto.
Body
DEPARTMENT: Public Works
PRESENTER/PREPARER: Gary Behlen, Public Works Director
Farrell Buller, Parks and Recreation Director
Russell Pennington, Deputy Public Works Director
Wendi Palmer, Civil Engineer
FISCAL INFORMATION:
Cost as Recommended: $370,000
Balance Available: $345,667
Fund: Trails and Natural Areas Fund
Budget Line Item Number: 210.50.110.605000.100016
New Appropriation Required: Yes
STAFF RECOMMENDATION:
Recommendation
Approving the Resolution to award said contract, authorizing the appropriate Town officer to execute said contract, appropriate an additional $24,333 to fund the project, and authorize Staff to expend contracted funds and contingency funds.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
At the May 26, 2015 Board of Trustees meeting, the Board approved a new appropriation for the design and construction of flood mitigation for the Coal Creek trail underpass at the taxiway crossing of Coal Creek. At the September 8, 2015 Board of Trustees meeting the design for improvements was awarded to Loris and Associates, Inc.
An Invitation to bid was posted on the Town’s website for the Underpass Repair at Taxiway on July 11, 2016 to ensure that local contractors were notified about this project. No Erie contractors submitted bids.
Staff held a Pre-Construction meeting on July 18, 2016 and 5 contractors were in attendance.
The following bid was received on August 12, 2016:
Bid Information:
Contractor Bid Amount
Jags Enterprises, Inc. $ 308,327.00
Engineer’s Estimate $ 319,327.00
Jag’s Enterprises, Inc. has been in business in Colorado for over 20 years. They have performed multiple projects for several municipalities in Colorado. Examples are: the Cites of Longmont, Greeley, Durango, Steamboat Springs, Loveland and Aspen. Town Staff has reviewed the bid, reviewed the project with the Contractor, and contacted references. The Town’s design engineer, Loris and associates, Inc., recommended Jag’s Enterprises who they have worked successfully with on previous projects. Staff has also contacted a couple of contractors that attended the Pre-Construction Meeting to understand why only one bid was submitted. Both contractors said that they are very busy and could not fit this project into the schedules.
Staff is recommending awarding the construction contract for the Underpass Repair at Taxiway project to Jag’s Enterprises, Inc., in the amount of 308,327.00.
Summary
Construction Contract $ 308,327
Contingency__ (20%) ___________ $ 61,673
Total $ 370,000
Project Schedule
Notice of Award August 24, 2016
Notice to Proceed September 6, 2016
Construction Complete Spring, 2017
Before you tonight are three additional resolutions pertaining this project.
1. File Number 16-308 A Resolution authorizing the award of a construction management contract to Loris and Associates, Inc. for the construction management of the project.
2. File Number 16-309 A Resolution authorizing payment to Xcel for providing power to pumps for the project.
3. File Number 16-310 A Resolution for the purpose of acquiring permanent utility easements for installing buried electrical line for the project.
Budget Summary
Construction Contract w/Contingency $ 370,000.00
Construction Management Contract w/Contingency $ 47,300.00
Xcel cost to provide power $ 32,631.65
Easement Acquisition $ 10,000.00
Total Project Budget $ 459,931.65
With the approval of all four resolutions needed for this project, a total of $114,265 will need to be appropriated to fully fund this project.
ATTACHMENTS:
a. Vicinity Map
b. Resolution