SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Adopting Updates to the Public Records Policy
Department
DEPARTMENT: Administrative Operations
Presenter
PRESENTER(S): Meredyth Muth, Director of Administrative Services and Operations
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Time
TIME ESTIMATE: 0 minutes
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For time estimate: please put 0 for Consent items.
Fiscal
FISCAL SUMMARY:
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Policy
POLICY ISSUES:
Town policy states that the decision-making process is a matter of public business and public records shall be open for inspection except as otherwise provided by law. The Public Records Policy sets the process for handling public records requests. Changes require Council approval.
Recommendation
STAFF RECOMMENDATION:
Approve changes to the Policy as written.
Body
SUMMARY/KEY POINTS
Staff recommend minor changes to the Public Records Policy as follows.
• Pursuant to C.R.S. § 24-72-205(6), the first hour of research and retrieval time for records request shall be free of charge. The Town may charge for additional time that staff need to research and fill records requests providing the Town does not charge more than the maximum hourly fee specified by the Director of Research of the Legislative Council and that the fee is posted on the Town’s website.
• The Town Council includes this fee in the annual Fee Schedule resolution.
• The proposed change to the policy removes the specific fee and replaces it with a reference to the statute and notes it must be posted on the Town website. This change means the policy does not need to be updated each time the fee changes at the State.
• Additionally, staff recommend removing language related to reviewing documents at the Town Attorney’s Office as the Town Attorney now offices at Town Hall.
priorities
attachments
ATTACHMENT(S):
1. Resolution
2. Clean Version of Policy
3. Redlined Version of Policy