SUBJECT: RESOLUTION
Consideration of A Resolution Authorizing the Award of a Consultant Contract to OZ Architecture for Town Hall Expansion Program Update in The Amount of $55,500.00 and a Contingency Amount of $5,500.00.
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DEPARTMENT: Public Works
PRESENTER: Gary Behlen, Public Works Director
Raelynn Ferrera, Project Coordinator
FISCAL INFORMATION:
Cost as Recommended: $61,000.00
Balance Available: $61,000.00 (after supplemental approval)
Fund: Public Impact Fund
Budget Line Item Number: 310.70.110.605000.100199
New Appropriation Required: Yes
STAFF RECOMMENDATION: Approving the Resolution to award said contract, authorizing the appropriate Town officer to execute said contract, authorizing Staff to expend contracted funds and contingency funds, and authorizing new appropriation of funds.
Recommendation
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SUMMARY AND BACKGROUND OF SUBJECT MATTER: At the March 24, 2015 board meeting, staff presented the findings from the Town Hall Programing Plan showing the needs of the current work space, the lack of space for future staffing and visitor service needs, and the total square footage required to meet these needs. The architect also provided a conceptual visual design of the potential Town Hall (see attached).
The Board of Trustees directed staff to move forward with a design to remodel the south wing and main entrance only, not the full expansion. Staff worked with Oz Architecture to evaluate and develop a plan to best use the existing space with the goal of accommodating current staff, staff budgeted for 2016 and gain efficiency to better serve our residents for the next few years.
The remodel was completed in February of this year accommodating immediate staffing needs and growth, and provided improved service areas for our residents. However the expected staffing needs to best serve our growing community and provide efficient service area for our residents and customers will require additional space in the near future.
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