SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving a Professional Services Agreement with Amilia Technologies USA Inc. for Recreation Registration Software
Department
DEPARTMENT: Parks & Recreation
Presenter
PRESENTER(S): Rachel Wysuph, Recreation Division Manager
end
Time
TIME ESTIMATE: 0 minutes
end
Fiscal
FISCAL SUMMARY:
Cost as Recommended: $175,000
Balance Available: $175,000
Fund General Fund
Line Item Number: 100-50-820-573340-000000
New Appropriation Required: No
Policy
POLICY ISSUES:
This matter concerns a budgeted expenditure for the Recreation Division's registration software and thus has minimal policy implications.
Recommendation
STAFF RECOMMENDATION:
Approve the Resolution
Body
SUMMARY/KEY POINTS
* Due to the software cost and service fees, this agreement requires Council approval.
* Amilia registration software package includes online registration, memberships, activities and programs, facility management and rentals, point-of-sale management, and more for the Parks & Recreation Department.
* It is public-facing software allowing patrons to purchase and participate in the Department's activities, services, and offerings.
BACKGROUND OF SUBJECT MATTER:
The Recreation Division uses Amilia Technologies USA Inc., a cloud-based registration software platform, to manage daily admission at the Erie Community Center and to administer program and activity registrations. The existing agreement is approaching its expiration date, and the Recreation Division wants to continue using the system through Dec. 31, 2030. Following review by Division staff and the Town Attorney, the updated agreement is ready for Council consideration.
The approved budget amount covers online registration services, memberships, activities and programs, facility management and rentals, and point-of-sale functions.
The software cost is $799 per month, in addition to service fees and credit card processing fees...
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