SUBJECT:
Title
Facilities Needs and Capital Improvement Plan Overview
Body
DEPARTMENT: Finance Department
Department
PRESENTER(S): Sara Hancock, Director of Finance
Malcolm Fleming, Town Manager
First Name Last Name, Title
TIME ESTIMATE: 180 minutes
only required for non-consent items
FISCAL SUMMARY: N/A
STAFF RECOMMENDATION:
Recommendation
Staff request direction on what CIP projects to begin incorporating into the 2026 Capital Improvement Plan, as well as direction on moving forward on budgeted 2025 projects.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The following memo and presentation materials were developed to support the Council in understanding the most recent facilities needs assessment, how these needs were incorporated into key investments in the Capital Improvements Plan (CIP), and outlines several key projects that staff are seeking guidance on. Furthermore, staff will discuss the funding/debt mechanisms available to the Town to finance future projects.
Facilities Needs Assessment
In 2020, the Town contracted with Wold Architects and Engineers to evaluate the Town's facilities and develop recommendations and a strategy to address the most critical needs. The most critical needs at that time included Town Hall, the Erie Police Department and Municipal Court Building, Leon A. Wurl Service Center, and the Erie Community Center. In an update in 2023, the consultant reiterated the need for the Town Hall expansion and the Public Safety Building expansion as key projects. Town Hall was financed with cash from several funding sources, including the General Fund, Public Facilities Impact Fund, and enterprise funds (reflecting the office space in Town Hall devoted to Utility Billing and Stormwater operations). In December of 2023, the Town's financial advisors presented funding options for the Public Safety Building. The Council directed staff to proceed with the project, funded by Certificates of Participation. All key f...
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