SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving a Construction Contract with Adiona Transportation Solutions, LLC for the Sheridan Parkway Ridge View Intersection Traffic Signal Project
Body
DEPARTMENT: Public Works
Department
PRESENTER(S): David Pasic, Interim Public Works Director
Jonathan Williams, Civil Engineer
First Name Last Name, Title
FISCAL SUMMARY:
Cost as Recommended: $778,811.80
Balance Available: $778,811.80
Budget Line Item Number: 300-70-710-605000-100412
Budget Transfer: $728,812 from 300-70-110-605000-100369
New Appropriation Required: No
POLICY ISSUES:
Transfer of 2024 funds to a higher priority project and then replenishment through the 2025 budget.
STAFF RECOMMENDATION:
Recommendation
Approve the Resolution
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
In the Spring of 2023, the Town with its consultant, Fox Tuttle, performed a signal warrant analysis for the intersection of Sheridan Parkway and Ridge View Drive. This analysis concluded a signal at this location was necessary. Given the shared jurisdictional location of the signal between Erie and Broomfield, Erie and Broomfield entered in to an Intergovernmental Agreement specifying that Broomfield would reimburse Erie for a portion of the signal installation cost. Further, the Town will provide ongoing maintenance for the signal with reimbursement support from Broomfield.
The Town hired consulting firm Kimley Horn to design the signal improvements. The signal layout accommodates the existing intersection geometry and has also been designed to accommodate future expansion of Sheridan Parkway as identified by Broomfield and the Town. Town staff separated the signal bid into Schedule A and B. Schedule A work will include all underground signal work, curb gutter, and ADA ramp replacement, and Schedule A will be completed by the Contractor in 40 days later this Fall. Schedule B work will include long lead time items including the signal poles, mast arms, and a signal controller, staff anticipates these items will arrive on site next spring. The agreement allows the contractor an additional 20 days to complete Schedule B work upon arrival of these materials.
Staff posted a request for construction bids on BidNet Direct for the Sheridan Parkway Ridge View Intersection on July 2, 2024. The request for bids required potential bidders to submit pricing for Schedule A and B of the Sheridan Parkway Ridge View Traffic Signal Project.
Staff then held a non-mandatory pre-bid meeting on July 16, 2024.
Contractors submitted the following bids on August 1, 2024.
Contractor Base Bid Amount Bid Bond Included
Adiona Transportation $728,811.80 Yes
Lighthouse Transportation $732,012.10 Yes
Lumin8 $816,259.20 Yes
Morton Electric $738,997.50 Yes
Sturgeon Electric $844,011.00 Yes
Engineers Estimate $1,037,522.50
Adiona Transportation Solutions is the low and most qualified bidder.
The project improvements will include:
Installing a traffic signal, revising handicap ramps for ADA compliance, and minor striping modifications.
Staff checked references for Adiona Transportation Solutions, LLC, and staff believe they are qualified to construct the project.
Funding for this project is included in the budget for FY 2025. However, due to safety concerns at the intersection, staff is asking for the Town Council to transfer $778,811.80 from Budget Line Number 300-70-110-605000-100369 (North Roundabout) to 300-70-110-605000-100412 (Sheridan Parkway Ridge View Intersection Traffic Signal) so installation work can begin this year. The funds requested in the budget for FY 2025 for this project will be transferred once the 2025 budget takes effect to replenish the North Roundabout account.
Sufficient funding is included in the budget including:
Contract amount: $728,811.80
Contingency: $ 50,000.00
Total $778,811.80
Staff believes it is in the Town's best interest to construct the project with an anticipated Substantial Completion date of 20 days after Schedule B Notice to Proceed (approximately Spring 2025) and a Final Completion date 30 days after Substantial Completion. Staff recommends awarding the construction contract to Adiona Transportation for $728,811.80 and a contingency amount of $50,000.00 for a total contract amount of $778,811.80.
COUNCIL PRIORITY(S) ADDRESSED:
ü Prosperous Economy
ü Well-Maintained Transportation Infrastructure
ü Safe and Healthy Community
ü Effective Governance
ü Fiscally Responsible
ATTACHMENT(S):
1. Resolution
2. Agreement
3. Budget Change Request