SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving a Construction Contract with Asphalt Specialties Co. Inc. for the 2024 Street Maintenance Phase 2
Body
DEPARTMENT: Public Works
Department
PRESENTER(S): Todd Fessenden, Utilities Director
First Name Last Name, Title
FISCAL SUMMARY:
Cost as Recommended: $ 1,569,500.00
Balance Available: $ 2,147,400.00
Budget Line Item Number: 100-70-710-605000-100378
New Appropriation Required: No
POLICY ISSUES:
Money budgeted to complete the project. This serves the Council’s goal for maintaining infrastructure. Delaying this service would result in additional deterioration and additional, even higher, future costs.
STAFF RECOMMENDATION:
Recommendation
Approve the Resolution
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The 2024 Capital Budget includes funds for annual street maintenance projects. The Town uses a pavement management software (StreetScan) to identify and prioritize segments based on pavement condition and remaining pavement life expectancy.
On June 25, 2024, Council approved a construction contract for Phase 1 work. Staff requested bids using the Rocky Mountain E-Purchasing system, also know as BidNet, for Phase 2 work. The Town received four bids, which were due on June 13, 2024.
Segments for Phase 2 include application of a 2” mill & overlay on portions of various roads in the Arapahoe Ridge community - approximately 112,164 square yards (SY). All areas in Arapahoe Ridge will require repair of pre-marked subgrade failures, profile milling. Following the milling, the surface will be inspected for cracking and addressed as needed, valves and manholes will be adjusted and all pavement marking replaced. Segments include:
• Morris Drive - approximately 2,084 SY
• Stevens Circle - approximately 7,593 SY
• Prince Circle - approximately 6,137 SY
• Bell Drive - approximately 2,220 SY
• Morris Court - approximately 866 SY
• Hughs Drive - approximately 10,658 SY
• Holeman Drive - approximately 7,059 SY
• Odell Drive - approximately 6,550 SY
• Hauck Street - approximately 5,000 SY
• Dickens Street - approximately 3,610 SY
• Maccullen Drive - approximately 10,000 SY
• Powell Street - approximately 5,738 SY
• Hunt Court - approximately 1,208 SY
• Pickett Court - approximately 1,290 SY
• Betts Circle - approximately 4,673 SY
• Walker Street - approximately 3,371 SY
• Woodward Street - approximately 4,351 SY
• Southard Street - approximately 7,315 SY
• Grenfell Court - approximately 1,228 SY
• Williams Court - approximately 1,173 SY
• Jason Court - approximately 749 SY
• Freeman Court - approximately 1,421 SY
• Payne Court - approximately 1,098 SY
• Larson Court - approximately 1,254 SY
• March Court - approximately 896 SY
• Wharton Court - approximately 896 SY
• Hays Court - approximately 724 SY
• Beasley Drive - approximately 2,900 SY
• Billington Drive - approximately 5,940 SY
• McClure Drive - approximately 2,675 SY
• Cummings Drive - approximately 1,487 SY
The low and most responsive bidder was Asphalt Specialties Co. Inc. with a bid of $1,426,886.16. Staff reviewed the bid and found it acceptable.
Cost Summary
Contract $1,426,886.16
Contingency (10%) $ 142,613.84
Total $1,569,500.00
COUNCIL PRIORITY(S) ADDRESSED:
ü Well-Maintained Transportation Infrastructure
ü Safe and Healthy Community
ü Effective Governance
ü Fiscally Responsible
ATTACHMENT(S):
1. Resolution 24-103
2. Contract
3. Vicinity Map