SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving a First Amendment to Agreement for Professional Services with RESPEC for the Colliers Hill Detention Pond Improvements (P24-649)
Department
DEPARTMENT: Public Works
Presenter
PRESENTER(S): David Pasic, Public Works Director
Wendi Palmer, Civil Engineer
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Time
TIME ESTIMATE: 0 minutes
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For time estimate: please put 0 for Consent items.
Fiscal
FISCAL SUMMARY:
Cost as Recommended: $ 49,575
Balance Available: $846,925.25
Fund Urban Renewal Authority
Line Item Number: 800-90-605000-110402
New Appropriation Required: No
Policy
POLICY ISSUES:
Whether to use budgeted funds for the construction management of planned improvements to Colliers Hill Detention Pond.
Recommendation
STAFF RECOMMENDATION:
The staff recommend this contract amendment, as it will allow RESPEC to provide construction management services during construction.
Body
SUMMARY/KEY POINTS
• A construction contract was awarded to GLH Construction, LLC at the Jan. 27, 2026, Town Council meeting
• Construct improvements to the existing detention pond outlet will improve drainage and maintenance access.
• The Town requires the design engineer’s expertise for construction management.
BACKGROUND OF SUBJECT MATTER:
In 2024, an engineering consultant was hired to evaluate storm flows from the Colliers Hill Detention Pond. It was determined that the outlet structure was not functioning in accordance with the design intent.
Staff posted a request for proposals on BidNet Direct on March 19, 2025, to hire a consultant to design modifications to the detention pond outlet structure.
On April 22, 2025, the Town received five proposals. Staff reviewed and scored the five proposals, RESPEC and Merrick tied on the overall score. The fees for both were reviewed, RESPEC’s proposal was $74,200 and Merrick’s proposal was $117,020. A Professional Services contract was signed with RESPEC for the design.
Staff posted a request for construction bids on BidNet Direct Nov. 12, 2025, for the construction of the Colliers Hill Detention Pond Improvements, 20 bids were received and the construction contract was awarded to GLH Construction, LLC at the Jan. 27, 2026, Town Council Meeting.
Staff asked RESPEC to provide fees for construction services. The fee for the construction services is $49,575. Adding this fee to the existing professional services agreement will put the amount at $123,775 which requires Town Council approval.
priorities
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attachments
ATTACHMENT(S):
1. Resolution
2. First Amendment