SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving a Third Amendment to Agreement for Professional Services with Burns & McDonnell Engineering Company, Inc. for Construction Management Services for Zone 3 Weld County Road 7 Waterline Improvements
Body
DEPARTMENT: Public Works
Department
PRESENTER(S): David Pasic, Interim Public Works Director
Zachary Ahinga, Civil Engineer
First Name Last Name, Title
FISCAL SUMMARY:
Cost as Recommended: $ 219,156.00
Balance Available: $ 11,476,896.59
Fund: Water
Budget Line Item Number: 500-75-110-605000-100421
New Appropriation Required: No
POLICY ISSUES:
None.
STAFF RECOMMENDATION:
Recommendation
Approve the Resolution to amend the Agreement.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The Zone 3 Weld County Road (WCR) 7 Waterline Improvements project is needed to supply water to the Summerfield development and to satisfy the Town’s obligation under the 2013 Summerfield Annexation Agreement. See the attached Vicinity Map.
On July 12, 2022, the Town Council approved a Professional Services Agreement with Burns & McDonnell Engineering Company to complete the construction documents for this project. The construction contract requires that:
1. The overall construction work to be completed by late 2025 to provide adequate water supply for the first phase of the Summerfield development; and
2. The pipeline segment between WCR 12 and northward approximately 3,000-ft. to the project endpoint, be completed by March 31, 2024; to allow the Summerfield development time to complete roadway and off-site water and sewer facilities along WCR7 in-time to meet the first phase opening schedule.
Now that the Zone 3 WCR7 Waterline Improvements construction contract has bid, staff requested Burns & McDonnell to provide a cost for construction management (CM) services. The CM services will include construction contract administration, construction oversight and documentation, geotechnical testing services, and assistance with public communication and property owner coordination. The Town’s construction inspectors will provide primary construction inspection of the construction work. Burns & McDonnell is well-qualified and experienced in providing CM Services for waterline and treatment plant projects for the Town and to other local municipalities.
Given the tight construction schedule requirements and the consultant’s in-depth knowledge of the project construction requirements, staff believes it is in the Town’s best interest to have Burns & McDonnell provide CM services for this project.
Staff recommends awarding the Third Amendment to the agreement for professional services for CM for the Zones 3 WCR7 Waterline Improvements to Burns & McDonnell Engineering Company, Inc. in the amount of $219,156. This includes a proposal amount of $199,066 and a contingency amount of $20,090 for such items as providing back-up inspection services and greater levels of documentation if needed.
In addition to this resolution, on the agenda tonight is a Resolution for approving a Construct Contract for the Zones 3 Weld County Road 7 Waterline Improvements (Consent Agenda 24-418).
Fiscal Impact:
The 2024 Water Fund Budget has $11,476,896.59 appropriated for construction of Zones 3 WCR7 Waterline Improvements.
Cost Summary:
|
Item |
Estimated Cost |
|
Construction Management Services CM Services |
$ 199,066.00 |
|
CM Services Contingency (10.0%) |
$ 20,090.00 |
|
Construction Bid Amount |
$ 5,109,140.00 |
|
Construction Contingency (7.5%) |
$ 383,185.00 |
|
Total Estimated Construction Cost |
$5,711,481.00 |
COUNCIL PRIORITY(S) ADDRESSED:
ü Prosperous Economy
ü Safe & Healthy Community
ü Effective Governance
ü Fiscally Responsible
ATTACHMENT(S):
1. Resolution 24-138
2. Third Amendment to PSA
3. Vicinity Map