SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving a First Amendment to Professional Services Agreement with Merrick & Company for the Coal Creek Strategic Plan South of Erie Parkway
Department
DEPARTMENT: Public Works
Utilities
Presenter
PRESENTER(S): David Pasic, Public Works Director
Wendi Palmer, Civil Engineer
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Time
TIME ESTIMATE: 0 minutes
end
For time estimate: please put 0 for Consent items.
Fiscal
FISCAL SUMMARY:
Cost as Recommended: $0
Balance Available: $74,311 with 1st Supplemental Rollover
Fund Storm Drainage Operating Fund
Line Item Number: 520-75-110-60500-100062
New Appropriation Required: No
Policy
POLICY ISSUES:
Council approval is needed to amend a previously approved agreement. This is for Council to approve the new rates to be adjusted in the contract.
Recommendation
STAFF RECOMMENDATION:
Staff recommends Council approve the contract amendment to allow Merrick to update their hourly rates for 2026.
Body
SUMMARY/KEY POINTS
• A Professional Services Agreement (PSA) was approved at the Sept. 23, 2025, Town Council Meeting.
• The PSA included hourly rates for 2025 with the expectation that they would be updated in 2026.
BACKGROUND OF SUBJECT MATTER:
On Sept. 23, 2025 the Town of Erie awarded a PSA to Merrick & Company for a Strategic plan for Coal Creek South of Erie Parkway that will including a program of projects with a conceptual design and list of project requirements, such as permitting, land acquisition, recommendation for vegetation remediation, final design costs, construction costs, and a proposed schedule for completion over the next 10 to 15 years. This will assist the Town in developing a 10-year Capital Improvement Plan for Coal Creek.
Another goal of the project is to develop a list of potential grant funding sources with information on the grant requirements and typical cycle for submittal.
The PSA included Merrick & Company’s hourly rates for 2025. Merrick & Company is requesting that their hourly rates be increased to match their firm's 2026 hourly rates. The initial contract included budget to account for the rate increase, but the increased rates for 2026 were not included as an exhibit in the original contract. That is being corrected with this amendment.
priorities
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attachments
ATTACHMENT(S):
1. Resolution
2. First Amendment