SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving an Agreement for Professional Services with Ulteig Operations, LLC for Construction Management Services for the Weld County Road 3 Bridge Replacement Improvements
Body
DEPARTMENT: Public Works
Department
PRESENTER(S): David Pasic, Interim Public Works Director
Zachary Ahinga, Civil Engineer
First Name Last Name, Title
FISCAL SUMMARY:
Cost as Recommended: $ 200,812
Balance Available: $1,177,897
Fund: General Capital
Budget Line Item Number: 100-70-710-605000-100085
New Appropriation Required: No
POLICY ISSUES:
None.
STAFF RECOMMENDATION:
Recommendation
Approve the Resolution to award the contract.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
This bridge was constructed in 1989 and is located approximately 0.25 miles south of State Highway 52 on Weld County Road (WCR) 3. This is a single-span bridge with a corrugated metal deck supported by steel girders on concrete abutments, and spans over the Lower Boulder Ditch.
In May 2022, staff retained RockSol Consulting who prepared preliminary and final construction plans for replacement of the existing bridge with a concrete box-culvert structure, upgrades to the bridge guard rails and reconstruction of the roadway over the bridge.
In February 2023, the CDOT Bridge Inspection Program notified the Town that the WCR 3 bridge was inspected and was designated as requiring “Essential
Repairs;” a designation that recommends replacement of the existing corrugated steel deck due to severe corrosion, within a year of the notification.
In April 2023, CDOT selected the project to receive a $1,036,368 CDOT Off-System Bridge Grant for construction costs to replace the existing bridge and roadway using a box-culvert bridge design. In October 2023, the Town executed an Intergovernmental Agreement with CDOT; accepting the grant, in accordance with Town Resolution No. 23-112.
Staff has completed the project construction documents and in accordance with CDOT grant requirements the Town has advertised and received bids for construction which are under review. Staff also intends to request Town Council approval of a construction contract for the WCR 3 Bridge Replacement Improvements at this evening’s meeting.
CDOT has extensive requirements for oversight during construction and does not allow a project’s design/engineering firm to provide inspection and construction management services. As such, the Town will continue to use RockSol Consulting, during the construction phase for assistance with requests for information, shop drawing review and preparation of as-builts once the project is constructed.
Staff advertised a Request for Proposals on Bidnet Direct for a Construction Management firm to provide plan review, inspection, testing, assist with public communications and provide project oversight to comply with CDOT’s requirements. The procurement and selection process moved forward on the following schedule:
Request for Proposals Issued Aug. 12, 2024
Pre-Proposal Meeting Aug. 21, 2024
Proposals Due Sept. 9, 2024
Staff review of Proposals Sept. 24, 2024
The Town received six proposals and staff reviewed the proposed team qualifications of each firm in detail and met to discuss them. Due to the requirements for CDOT federally funded projects, the proposal evaluations and selection must be based on qualifications and fees cannot be taken into consideration. Staff ranked Ulteig Operations, LLC as the top ranked firm. Staff ranked the remaining five proposals follows:
Rank Firm Name
2 Canyon Engineering Group
3 JUB Engineers
4 Vivid Engineering
5 CMT Technical Services
6 Geocal Inc.
Fiscal Impact:
Fee Proposal Information
Base Amount $178,500
Contingency Amount $ 22,312
Total $200,812
Staff recommends awarding this Professional Services contract for construction management services to Ulteig Operations, LLC based on the team’s significant experience providing construction management and inspection services as owner-representative for municipal agencies, significant working knowledge of CDOT forms and procedures required to document grant projects, and very detailed approach to managing the construction project. Although Ulteig has not worked for the Town in the past; reference checks performed by the Town’s Project Manager indicate Ulteig has performed well on other similar municipal and CDOT projects.
In addition to this resolution, staff have placed on the agenda tonight a Resolution for approving a construction contract for the WCR 3 Bridge Replacement Improvements (Consent Agenda 24-459).
COUNCIL PRIORITY(S) ADDRESSED:
ü Well-Maintained Transportation Infrastructure
ü Safe and Healthy Community
ü Effective Governance
ü Fiscally Responsible
ATTACHMENT(S):
1. Resolution 24-149
2. Professional Services Agreement
3. Vicinity Map