SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving a First Amendment to the Construction Contract with A&M Renovations LLC d/b/a Heritage Window Restoration for the Rehabilitation of the Schofield Barn
Department
DEPARTMENT: Parks & Recreation
Presenter
PRESENTER(S): Luke Bolinger, Director of Parks & Recreation
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Time
TIME ESTIMATE: 0 minutes
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Fiscal
FISCAL SUMMARY:
Cost as Recommended: $2,280,481
Balance Available: $6,551,371.17
Fund Parks Improvement Impact Fund
Line Item Number: 320-50-110-605000-100200
New Appropriation Required: No
Policy
POLICY ISSUES:
This expense continues to fund the rehabilitation of the Schofield barn in line with the recommendations of the Historic Structures Assessment and presents minimal policy concerns.
Recommendation
STAFF RECOMMENDATION:
Approve the Resolution to amend the Agreement.
Body
SUMMARY/KEY POINTS
• This contract is over $100,000 and therefore requires Council approval.
• The contract has been reviewed by the Town’s legal counsel, and the amendment approval is vital to take advantage of current pricing.
• This contract will continue the rehabilitation of the barn at Schofield associated with the State Historical Fund grant award
BACKGROUND OF SUBJECT MATTER:
In September of this year, Council approved a resolution to approve a contract with A&M Renovations to begin the rehabilitation of the barn at Schofield. By approving a smaller amount in September, the Town was able to take advantage of the subcontractor’s schedule to begin masonry work this fall versus waiting until spring of 2026.
While the Town originally anticipated beginning interior improvements next year, including mechanical, electrical, plumbing, structural upgrades, and ADA accessibility, recent discussions with the contractor revealed significant material cost increases expected by late November. Executing an amendment now will lock in current pricing for stored materials and save the Town money by avoiding those anticipated increases. The next scope of work includes:
• Demolition
o Remove interior partition walls, salvage reusable materials, and excavate for new footings and slab installation.
• Concrete
o Install new footings and basement slab, along with silo foundation components including slab, walls, pedestal, and gravel infill.
• Structural
o Rehabilitate first-floor wood planking, add structural reinforcements, and create openings for stairs and the elevator. Install exterior steel stairs and a new silo doorway with jamb, gate, and railing.
• Roofing
o Install structural insulated panels, new cedar shingles with underlayment and flashing, and gutters.
• Windows and Doors
o Rehabilitate existing windows and doors, add two new exterior doors on the south elevation, and install new gable-level storefront windows.
• Exterior Rehabilitation
o Rehabilitate exterior woodwork, add insulation, siding, and trim at the west gable, reconstruct the west hayloft door, install a new cupola, and paint all exterior wood surfaces.
• Plumbing
o Install and connect underground plumbing, fire suppression flanges, and secure necessary permits.
• Elevator
o Commission elevator shop drawings prior to shaft construction.
Built around 1905, the barn stands as the largest and most iconic structure on the property and will serve as a community event, meeting, and interpretive space. The improvements have been approved through the Town’s Certificate of Appropriateness process and the State Historical Fund.
A&M Renovations will begin exterior work this year. Both Form+Works and A&M bring several years of experience on the Schofield project after earning selection through a competitive RFP process.
Original Contract Amount: $ 442,049
1st Amendment: $2,280,481
Total New Contract Amount $2,722,530
Once the ongoing site improvements reach a stable phase, staff will return with a final amendment for interior finishes to ensure timing aligns with available funding and avoids premature expenditures.
priorities
attachments
ATTACHMENT(S):
1. Resolution
2. Amendment
3. Original Contract