SUBJECT: CONSENT AGENDA
A Resolution Approving Armstrong Consultants, Inc. Consulting Agreement for Engineering Services for the Snow Removal Equipment Building Project at the Erie Municipal Airport in the amount of $80,691.00
Title
Body
DEPARTMENT: Public Works
PRESENTER: Gary Behlen, Public Works Director
Russell Pennington, Deputy Public Works Director
Jason Hurd, Airport Manager
FISCAL INFORMATION:
Cost as Recommended: $97,000.00
Balance Available: $466,666.00
Fund: Airport Fund
Budget Line Item Number: 530.70.110.605000.100142
New Appropriation Required: No
STAFF RECOMMENDATION: Approve Resolution awarding said contract, authorizing Staff to expend contracted and contingency funds.
Recommendation
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
Each year, Town Staff along with members of the Colorado Division of Aueronautics (CDOA) and the Federal Aviation Administration (FAA) develop a 6-year Capital Improvement Project (CIP) list. This list identifies a series of projects that can receive state and federal grant assistance in the coming years. The FAA allows the Airport Sponsor (the Town of Erie) to select a consultant to assist in the application for grant assistance, design of and management of the projects. This consultant will enter into a Professional Servies contract with the Town that will be in effect for five years. The Erie Municipal Airport has used this contract process successfully in the past.
Fees and scope of work are not identified in the Professional Services contract. The scope of work is identified in proposals prepared each year for each individual project and fees are negotiated prior to the grant application being submitted to the FAA. Scope of work, fees and grant terms are identified in the federal grant offers which must be accepted by the Board of Trustees.
Staff recommended and the Board of Trustees approved a contracted with Armstrong Consultants, Inc. at the December 8, 2015 Board of Trustee meeting.
The first project listed on the 6 year Airport CIP Project list is the design and construction of a Snow Removal Equipment (SRE) Building. Over the past few months, Staff has worked with Armstrong and the FAA to develop a Scope of Work and to negotiate a fee for Armstrong to design building, perform bidding services, and to perform construction inspection during the construction of the project. If approved, design would begin in May with construction occuring this fall.
Funds for this project will be a combination of grant funds from the FAA (90% of the project cost), matching funds from the Colorado Division of Aeronautics (CDOA) (5% of the project cost), matching funds from the Town of Erie Airport Enterprise Fund (5% of the project cost). The breakdown of the grant is as follows:
|
Project |
FAA |
CDOA |
Town |
Total |
|
Snow Removal Equipment Building |
$ 420,000 |
$ 23,333 |
$ 23,333 |
$ 466,666 |
|
Total |
$ 420,000 |
$ 23,333 |
$ 23,333 |
$ 466,666 |
The snow removal equipment is will be a metal building with building exterior finished that will meet the Town of Erie Coummunity Development Standards. It is anticpated to be 40’ X 60’ with two storage bays that will have 20’ wide X 14’ high doors. This building will house the front end loader and plow that was recently purchased and the mowing equipment that was approved for purchase at the Board of Trustees meeting on April 26, 2016.
The Town of Erie has submitted a draft grant application to the FAA, but the grant offer will be based on bids. Once Armstrong has completed the design and received bids, the FAA will then make the grant offer which will be brought to the Board of Truestee for acceptance.
Attached to this agenda item is the Consulting Agreement, Scope of Work, and the Record of Negotiation with Armstrong. The FAA has reviewed and approved this Scope of Work. Airport Management and Town Staff recommends awarding the Consultting Agreement to Armstrong Consultants, Inc. in the amount of $80,691.00.
Summary
Consultant Contract $ 80,691.00
Contingency (20%) $ 16,309.00
Total $ 97,000.00
Project Schedule
Notice of Award May 10, 2016
Notice to Proceed May, 2016
Anticipated Construction Completion December, 2016
ATTACHMENTS:
a. Consulting Agreement
b. Record of Negotiation
c. Resolution