SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving the Fifth Amendment to the Professional Services Agreement with RockSol Consulting Group, Inc. for Post-Design Services for the Weld County Road 3 Bridge Replacement Project
Department
DEPARTMENT: Public Works
Presenter
PRESENTER(S): David Pasic, Public Works Director
Kieth Fiebig, Town Engineer
end
Time
TIME ESTIMATE: 0 minutes
end
For time estimate: please put 0 for Consent items.
Fiscal
FISCAL SUMMARY:
Cost as Recommended: $11,054.00
Balance Available: $208,562.90
Fund General Fund
Line Item Number: 100-70-710-523000-100085
New Appropriation Required: No
Policy
POLICY ISSUES:
The policy issue at hand is whether to expend budgeted funds for this CDOT grant funded project to ensure compliance with grant funding obligations.
Recommendation
STAFF RECOMMENDATION:
Approve the Resolution.
Body
SUMMARY/KEY POINTS
• This Fifth Amendment to the Professional Services Agreement includes additional construction support services to ensure the bridge rails and rail concrete supports are constructed in accordance with contract plans and specifications.
• Specific services include providing field change drawings, coordination with Town and CDOT for approval of field changes, review of additional traffic control plans, and field inspections of construction.
• Approval of the Fifth Amendment will ensure the project meets quality requirements, is compliant with all CDOT Grant Funding obligations, and completes the “Essential Repairs” recommended by the CDOT Bridge Program.
BACKGROUND OF SUBJECT MATTER:
The original bridge was constructed in 1989 and is located approximately one-half-mile south of State Highway 52 on Weld County Road 3. The original bridge construction included a single-span bridge structure with a corrugated metal deck supported by steel girders on concrete abutments which supports the WCR3 roadway. It spans over the Lower Boulder Ditch. See the attached Location Map.
This Fifth Amendment to the Professional Services Agreement is to authorize additional:
• Field change drawings and recommendations to address corrective measures related to the bridge guard rails and concrete rail supports;
• Coordination with Town and CDOT for approval of field changes; and
• Review of additional traffic control plans, and field inspections of corrected construction.
Staff recommends approving the Fifth Amendment with RockSol Consulting for the Weld County Road 3 Bridge Replacement Project to ensure the project meets quality requirements, is compliant with all CDOT Grant Funding obligations; and completes the “Essential Repairs” recommended by the CDOT Bridge Program.
Project History
In mid-2021, based on Colorado Department of Transportation (CDOT) bridge inspection reports, Engineering staff identified and prioritized the Weld County Road 3 bridge for repairs as soon as funding was available.
On Feb. 14, 2023, the Town was notified by the CDOT Bridge Inspection Program that the Weld County Road 3 bridge was inspected in January 2023 and was designated as requiring “Essential Repairs;” a designation that recommended replacement of the existing corrugated steel deck due to severe corrosion, within one-year of the notification.
In April 2023, CDOT selected the project to receive a $1,036,368 CDOT Off-System Bridge Grant for construction costs to replace the existing bridge and roadway using a box-culvert bridge design.
On Oct. 10, 2023, the Town executed an Intergovernmental Agreement with CDOT; accepting the grant, in accordance with Town Resolution No. 23-112.
Since May 2022, RockSol Consulting Group has been retained under a Professional Services Agreement; and as the Engineer of Record has supported the project to prepare final construction plans for replacement of the existing bridge, and provided post-design services during the current bridge re-construction project.
Other prior contractual items related to this project include:
• March 1, 2023, staff issued the First Amendment to the Professional Services Agreement with RockSol Consulting to revise the Preliminary design to implement a bridge structure replacement with concrete box culverts.
• March 28, 2023, the Board of Trustees approved the Second Amendment to the Professional Services Agreement to revise final construction plans to implement a bridge structure replacement with concrete box culverts.
• Nov. 14, 2023, the Board of Trustees approved the Third Amendment to the Professional Services Agreement to perform Hydraulic modeling and Historic Clearance studies required by CDOT; and provide post-design construction support services.
• Jan. 17, 2025, staff issued the Fourth Amendment to the Professional Services Agreement to provide Bid Advertising services not initially included in the original scope of work.
Fiscal Impact:
Sufficient funding is included in the CIP Project budget including: $9,212 for services and a 20% contingency of $1,842 for a total recommended cost of $11,054. In accordance with the CDOT Grant provisions, the Town is responsible for the design and post-design services; and the construction costs and construction management costs will be credited to the CIP Project as reimbursements are received.
Agreement Cost Summary:
|
Item |
Estimate Cost |
|
Original Contract |
$ 53,759 |
|
1st Amendment |
$ 8,063 |
|
2nd Amendment |
$ 69,406 |
|
3rd Amendment |
$ 43,453 |
|
4th Amendment |
$ 16,927 |
|
5th Amendment |
$ 9,212 |
|
Revised Agreement (subtotal) |
$ 202,820 |
|
Contingency Available |
$ 1,842 |
|
Total Agreement Cost Estimate |
$ 202,662 |
Future consent items anticipated for Town Council to approve is Authorization for additional construction management services by Ultieg in order to close-out the construction project.
priorities
TOWN COUNCIL PRIORITY(S) ADDRESSED:
☐ Attractive Community Amenities
☐ Engaged and Diverse Community
☒ Prosperous Economy
☒ Well-Maintained Transportation Infrastructure
☐ Small Town Feel
☒ Safe and Healthy Community
☐ Effective Governance
☐ Environmentally Sustainable
☒ Fiscally Responsible
attachments
ATTACHMENT(S):
1. Resolution - 25-102
2. Professional Services Agreement Amendment
3. Location Map