SUBJECT:
Title
A Resolution of the Board of Trustees of the Town of Erie Approving a Design-Build Construction Contract with JOC Construction, LLC for the South Boulder Canyon Ditch Project
Body
DEPARTMENT: Public Works
Department
PRESENTER(S): Todd Fessenden, Public Works Director
Zachary Ahinga, Civil Engineer
First Name, Last Name, Title
FISCAL SUMMARY:
Cost as Recommended: $1,105,999
Balance Available: $1,310,754 (pending approved 2nd Supplemental)
Budget Line Item Number: 500-70-110-605000-100398 - $1,110,754
210-50-810-605000-100273 - $ 200,000
New Appropriation Required: No
POLICY ISSUES:
None
STAFF RECOMMENDATION:
Recommendation
Approve the Resolution authorizing the construction contract with JOC Construction, LLC.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The Town owns and operates a reach of the South Boulder Canyon Ditch (SBCD) located along the east side of North 119th Street. (See the attached Vicinity Map.)
The ditch is part of the Town’s raw water supply system to deliver water to Thomas Reservoir during the months of April through August each year; and the ditch is shut-down the remainder of the year. Currently, the ditch consists of an earthen graded ditch with many existing dead and dying trees in the flow path. During normal water delivery periods, and more-so during high stormflows, the obstructions tend to increase flow velocities causing scour of the ditch invert and meandering of the flow path which now threatens to erode the 119th Street roadway and the adjacent property. To ensure reliable water deliveries and prevent further erosion, staff determined it necessary to convert the surface ditch to a buried pipe water conveyance.
In June 2022, using the Town’s membership in the Source Well Cooperative Purchasing Program staff selected and retained JOC Construction (JOC) to design the project under a Design-Build project delivery method for a design fee of $89,281. JOC has completed the Design phase and construction documents.
The construction includes:
• Installation of 1,400 feet of buried pipe conveyance;
• Removal of all dead and dying trees;
• Regrading to remove depressions and ruts;
• A seeded road-side storm drainage swale;
• A crusher fines trail that will extend the walking path to Thomas Reservoir; and
• Revegetation of all areas disturbed by construction operations.
JOC submitted a Lump-Sum Construction proposal to perform the Build phase for this project in the amount of $1,005,454. JOC has performed well in recent construction projects for the Town under the competitive bidding process as well as the Gordian Job-Order Contracting program; and is well qualified to construct this project. Projects completed by JOC Construction include:
• Erie Community Center Pool Staircase Structural Repairs Project
• Installing Utilities at Schofield Farm
• Renovating the House at 625 Pierce Street
• Columbine Mine Park Irrigation Tap Project
In accordance with Section 9, Cooperative Purchasing of the Town’s Purchasing Policy, the Public Works Department selected JOC for this project. JOC is an approved vendor through the Gordian Job-Order Contracting cooperative purchasing process for labor and materials for this project.
The Town has been a member of this cooperative platform since 2022. Participating in approved cooperative purchasing allows governments, educational entities, and non-profits to take advantage of competitively bid goods and services for routine projects. Since Requests for Proposals are bid nationally then broken down by region, pricing and contractor diversity is more competitive. The process is also streamlined allowing for quicker procurement timelines.
Also, before the Board of Trustees is Consent Agenda Item 23-505 for approval of a Grant of Temporary Construction Easement which will enable the contractor to access adjacent private property to the east for construction access, grading, tree removal, and revegetation of areas disturbed by construction.
Fiscal Impact:
Pending approval of the 2023 2nd Supplemental budget, $1,110,754 will be available in the 2023 Water CIP Budget to construct all project components accept the crusher fines trail. The crusher fines trail portion of the project will be funded from the TNACC Fund in the amount of $200,000. This will connect the existing crusher fines shoulder south along 119th to the Thomas Reservoir loop. This quarter mile crusher fines shoulder along 119th was also funded with TNACC funds and connects to the multi-use trail east towards the Compass neighborhood. A total of $1,310,754 will be available for this project.
Staff believes it is in the Town’s best interest to construct the project during the current shut-down period and recommends awarding the Design-Build construction contract to JOC Construction, for $1,005,454 and a contingency amount of $100,545 for a total contract amount of $1,105,999.
BOARD PRIORITY(S) ADDRESSED:
ü Prosperous Economy
ü Safe and Healthy Community
ü Effective Governance
ü Fiscally Responsible
ATTACHMENT(S):
1. Resolution
2. Construction Contract
3. Vicinity Map