Subject: Consent Agenda
Title
A Resolution of the Board of Trustees of the Town of Erie Approving a Services Agreement with Hipple, Inc. d/b/a Hydro Physics Pipe Inspection
Body
Department: Public Works
Presenter: Todd Fessenden, Public Works Director
Fiscal Information:
Cost as Recommended: $ 92,400, 51,300
Balance Available: $ 92,400, 51,300
Budget Line Item Number: 510.70.730.524000, 520.70.760.524000
New Appropriation Required: No
Staff Recommendation:
Recommendation
Approve the Resolution to enter into said agreement, authorize the appropriate Town officer to execute said agreement, and authorize staff to expend budgeted funds.
End
Summary and Background of Subject Matter:
The 2022 operating budget includes funds for video inspections, cleaning, and debris removal from the sanitary and storm sewer systems main lines. The 2022 sanitary sewer inspections will be performed in Creekside, Canyon Creek, Country Fields, Country Meadows, SunWest and Vista Pointe subdivisions. The storm sewer inspections will be areas of Canyon Creek, Country Fields, Country Meadows and SunWest subdivisions.
This is a service contract and with an automatic renewal option of up to four consecutive years following initial award. The proposed renewal occurs when both the Town and Contractor/ Vendor agree, the increased price is no more than 2% of the previous year or the current Consumer Price Index for the Boulder Colorado region as indicated at the following website: https://www.bls.gov/regions/mountain-plains/co_boulder_msa.htm#eag <https://www.bls.gov/regions/mountain-plains/co_boulder_msa.htm> and performed work was satisfactory.
The Town bid this work in 2021 and awarded a contract to Hipple Inc dba Hydro Physics Pipe Inspection. The 2021 work was collectively under $100,000 and did not require Board approval. For 2022, the work is collectively over $100,000 and requires Board approval.
Fiscal Impact:
The proposal for the sanitary sewer work is for $85,772.10. Staff recommends adding $6,627.90 for unforeseen items or additional work identified up to the budgeted amount of $92,400. The proposal for the storm sewer work is $40,123.12. Staff recommends adding $11,176.88 for unforeseen items or additional work identified up to the budgeted amount of $51,300.
Board Priority(s) Addressed:
ü Well-Maintained Transportation Infrastructure
ü Safe and Healthy Community
ü Effective Governance
ü Environmentally Sustainable
ü Fiscally Responsible
Attachments:
1. Resolution 22-24
2. Services Agreement